Manufacturing Administrator

MANUFACTURING ADMINISTRATOR Operations Accountable for operation of own work area or as a member of a team, as well as for quality, standards and outputs within defined work routines and policies. Job Purpose The purpose of this role is to provide efficient administrative support to the Production Manager around Manufacturing issues. The role will be responsible to ensure accurate document management and control, and will also assist with reporting and organisation/site wide communication on manufacturing related issues. Key Accountabilities and Outputs Manufacturing Administration • Log and keep track of manufacturing initiatives and tasks • Control and monitor the movements of incoming and outgoing raw materials • Create and distribute manufacturing/production related communications across the organisation, region or site • Manaage and and control all production related documentation • Provide general administration support to production team • Assist with the creation of manufacturing reports and presentations General Operational Contributions • Actively participate in operational planning and reporting processes • Drive continuous improvement through streamlining and optimising relevant operational practices, processes and tools • Adhere to operational and financial frameworks of practices, processes, standards and controls • Control cost and take the necessary action to mitigate any financial risks or non-compliance Adherence to the health, safety, food and environmental standards • Staff shall adhere to all Food Safety Policies and PRP's and shall adhere to and enforce all food safety requirements at all times • Staff shall adhere to Health, Safety & Environmental Policies and PRP's and shall adhere to and enforce all Health and Safety requirements at all times • Visitor and Contractor Policy - staff shall ensure that visitors or contractors entering the facility are signed in, escorted and wear PPE, are aware of the hygiene policies and do not smoke, eat or drink inside the facility • Code of Practice - staff shall maintain high levels of personal hygiene in accordance with the code of conduct • Handwashing Procedure - Ensuring staff are cleaning and sanitizing hands efficiently before handling the product. • Physical Contamination Control Policy and Procedure - Staff shall be aware of the potential of physical product contamination. Staff is aware of control measures to prevent physical contamination. • Safety, Health and Environment Policy - Staff take reasonable measures to ensure health and safety hazards do not occur. Should an accident occur, staff shall be aware of the procedure of reporting the incident. • First Aid Policy - Staff are aware of the first aider on site. Staff is trained to report injuries and illness to supervisors/first aiders. • Conversant with relevant business information, policies, processes and procedures • Maintains expected performance standards • Enforce compliance with relevant legislative and statutory requirements • Enforce GMP's and conduct themselves in a manner conducive with food safety practices • Attend Training and enforce learnings from the training for Quality, Food Safety and Health & Safety that been prescribed for them • Be vigilant of food defense and food fraud risks • Maintain a high level of housekeeping within the work environment Qualifications and Experience • Grade 12 / Matric / NQF level 4 (Essential) • Upto 3 years experience (Operational Execution) • MS Excel; MS Word; SAP; E Mail; MS PowerPoint  Key Qualities Communication • Routine communication in connection with instructions, requests or normal work tasks Problem Solving • Proactive identification of problems that are concrete and procedural, troubleshoot and apply solutions in line with guidelines provided or escalate more complex problems to others, providing information required to solve problems. Relationships Maintained • Others in own work area Behavioural Competencies Conflict Management • Ability to openly addresses conflicts as they arise to ensure maintenance of strong relationships • Considers relevant information when resolving conflict. • Demonstrates an understanding of all parties view-points. • Takes a calm and objective approach when resolving conflict. • Proposes suggestions which promote resolution to conflicts. Planning and Organising • Manages time effectively, ensuring effective completion of tasks under stressful deadlines. • Able to prioritise activities and resources, ensuring that results are achieved effectively. • Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome. Analytical Thinking • Able to take a complex task and breaking it down into manageable parts in a logical, detailed way. • Thinks of multiple explanations or alternatives to a problem • Able to identify the information needed to solve a problem effectively • Performs tasks accurately and thoroughly, making adjustments to ensure needs are met • Considers business priorities when making decisions or analysing the costs and benefits of various alternative solutions. Verbal Communication • Able to communicate verbally in a logical manner. • Takes the intended audience into account when communicating verbal information. • Makes use of appropriate business language in verbal communication. • Includes all relevant information in verbal arguments. • Demonstrates proficiency of language in verbal communication. • Interprets complex information to expresses own viewpoint in verbal communication. • Concludes verbal arguments by making reference to relevant facts Legal and Ethical Conduct • Keeps current with all the laws and company policies that govern one's work activities, or seeks counsel before acting • Conforms with all laws and company policies that govern one's work activities • Keeps abreast of changes in standards applicable to one's profession • Acts in accordance with conventional ethical and professional standards • Takes action to enforce legal, policy, ethical and professional requirements; exposes violation