Trade and Portfolio Administrator

To fulfil the role as a Trade and Portfolio Administrator in the SA Fund Operations Team, perform Fund & Portfolio administration including trade execution and reporting.QUALIFICATION AND EXPERIENCE: BCom degree or equivalent2- 3 years industry experience requirement- Financial Services: Fund operations, Asset Management operationsExperience in collective investment scheme and portfolio administration  Experience in working with auditorsCompliance experience and insight preferableCOMPETENCIES, KNOWLEDGE AND PERSONAL CHARACTERISTICS: AnalyticalAssertivenessHighly organised and efficientVery strong problem solving skillsAbility to analyse and have an eye for detail with complex requirementsAbility to multi-task and to be routine drivenQuick response handling time on fund accounting and related queriesOutstanding communication abilities  Good management of people and teamsRELATIONSHIP BUILDING: Build and maintain relationships with the internal team and service providers.Build and maintain relationships with the external service providers, such as -Regulatory and Industry bodies such as FSCA and ASISABanks, Custodians and TrusteesFund AdministratorsBrokers (bonds, equities, derivatives, money market etc)System and platform providers (Bloomberg, Morningstar etc)COMPUTER COMPETENCY REQUIREMENTS:  Microsoft Packages with Excel at an Advanced levelBloomberg AIM would be a distinct advantage.Morningstar, Fundamental, HIPORT and other fund/portfolio administration systems would be a distinct advantageKPA/STRATEGIC BUSINESS DELIVERABLES: Portfolio Reconciliation. Reconciling SA domiciled funds and portfolios on Bloomberg AIM making use of the BaseSigma as reconciliation tool. Including but limited to:Daily FX margin adjustmentsDaily Cash Balance Recons (BDS/CCMS)Daily Portfolio Recons to MAVHand Pricing of Instruments (Weekly & adhoc)Report generation & confirmations to CAMProcessing Cash Transfer InstructionsMonitoring Mutual Fund Trades on BBG consoleBaseSigma maintenance Corporate Action ProcessingQuery ResolutionUpdate data files for uploadingTimely distribution. Communicate availability to the CAM/PMsPortfolio Reconciliation. Reconciling SA domiciled funds and portfolios on Bloomberg AIM making use of the BaseSigma as reconciliation tool. Including but limited to:Daily FX margin adjustmentsDaily Cash Balance Recons (BDS/CCMS)Daily Portfolio Recons to MAVHand Pricing of Instruments (Weekly & adhoc)Report generation & confirmations to CAMProcessing Cash Transfer InstructionsMonitoring Mutual Fund Trades on BBG consoleBaseSigma maintenance Corporate Action ProcessingQuery ResolutionUpdate data files for uploadingTimely distribution. Communicate availability to the CAM/PMsTrade and General Portfolio Administration. Executing trades (all instrument types) & cash transfer  instructions received from the investment team ensuring best and timely execution. Monitoring compliance with investment guidelines. Asist with the opening of accounts with newly appointed segregated/sub portfolio managers. Providing general administration support to Citadel Asset Management and Peregrine Administration ServicesReceive and confirm trades/cash transfer instructionsCompile instruction for signoff where applicableInstruct and ensure receiptFile and update trade registerUpdate operational calendar with relevant pending tradesInformation gatheringOpening of various accounts and account typesFollow up with suppliersRegular feedback to managerDealing with a daily and adhoc queriesCash Management.Monitor cash levels in Current accounts.Monitor flows (inflows/outflows/transactions)Place excess cash in Current accounts on Call with banksWithdraw from Call when required so ensure liquidityEnsure compliance at all times (Using Credit Rating & Compliance tool)Open call accounts with new BanksMaintain active accounts & relationship with banksProducing various reports such as CAM Review Report,  H4 Board report, Monthly UT cash flow report, Periodic reporting of portfolio holdings, returns and net flows, Updating CKC daily with UT PricesCalculations & Data Input ; Perform TIC (TER + TC) Calculation Checks and submit via Finswitch, Money Market Rate Calculation and BBG Update:Data sourcing & verificationPopulate TER SheetsData verification and checking for reasonabilityRequest sign-offPublish onto FinswitchReporting: JSE and Bloomberg Data Licence Queries and adhoc Bloomberg admin queries.Compliance. Assist compliance officer in investigating and correcting compliance breaches.Section 42 Transfers. Ensure successful transfer of private client portfolio shares to our  Collective Investment Schemes.Assist Fund Operations Manager in ad-hoc project work or resolving ad hoc queries if required.Assist with the Financial year external and audit and respond to audit queries if required.