Personal Assistant

Our subsidiary company is looking for a high calibre to join with our Company. Responsibilities:

• Provide a full spectrum of secretarial and administrative support to Director in both business activities and personal matters
• Manage and organize daily schedules, business appointments, meetings, functions, etc.
• Arrange domestic and international travel bookings (including flights, hotels, restaurants and car arrangement, etc.)
• Prepare, organize and manage documents, including sorting incoming correspondence, preparing meeting agenda and minutes, typing of documents, emails and reports, photocopying, printing and binding, etc.
• Handle a wide spectrum of administrative duties, including office management, procurement, translation, reconciliation and processing of monthly statements, petty cash management and reimbursement, inventory control, liaison with internal and external parties, etc.
• Maintain the strictest confidentiality at all times
• Perform other ad hoc assignments as required

• 2－3 years of proven previous experience as an Executive Assistant in a similar environment. But fresh graduates are also welcome to apply.
• Ability to work in a fast-paced environment and handle stressful situations independently, multi-task, prioritize works and meet strict deadlines,
• Pro-active, detail-oriented, highly organised and self-motivated to follow up works in a timely manner;
• Ability to manage sensitive and confidential information with discretion and diplomacy
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Proficiency in typing both English and Chinese
• Good command of both written and spoken English and Chinese (Mandarin and Cantonese); Native Mandarin Speaker is highly preferred
• Excellent communication and interpersonal skills, able to resolve conflicts and make judgement when performing daily duties.
• Must be willing to stand by and provide assistance during evenings and weekends as necessary
• Immediately available highly preferred