Senior Document Control Coordinator
Job details
GENERAL DESCRIPTION The Senior Document Control Coordinator will maintain the Project’s Electronic Document Management System (EDMS) Viewpoint and Business Collaborator and project Document procedures. The Senior Document Control Coordinator will be central to all the Project’s information and documentation activities and support management of documentation with key contractors and external parties. Senior Document Control Coordinator will support knowledge management both on the project and within the Document Control team. MAIN ACCOUNTABILITIES The Senior Document Control Coordinator will be responsible for:
- Administering project procedures.
- Conducting thorough Quality checks on Contractor documentation along with Master Document Register reviews
- Coordination and use of Viewpoint and Business Collaborator.
- Maintaining various key Project registers and Project trackers.
- General administration of the EDMS on a day-to-day basis and addressing any discrepancies, errors, or new metadata code requirements.
- Interacting with, advising, and assisting stakeholders (internal and external) on document control procedures and best practice.
- Developing and managing document management policy, procedures, and guidelines both for the Project internally and externally (contractors and external parties).
- Reporting and communication of Document Management system data/ information, including input and communications at Project meetings.
- Instil best practice document control within the Project team.
- Provide all internal and external Viewpoint and Business Collaborator training and guidance. Attending kick off meetings with new Contractors when necessary.
- Archiving of any hardcopy Project Data and Safe contents.
- There will also be a need to develop close working partnerships with the project team (covering data management, information, and knowledge).
- There will be a high level of interaction with project staff at all levels.
- Managing and coordinating the document control team.
- Minimum of 5 years in a Document Control based role.
- Previous experience of having worked on a similar construction project would be highly desirable.
- To be replaced with must have strong working knowledge of Microsoft Office Packages.
- Demonstrable experience as a Line Manager, or coordinating a team.
- Experience of Viewpoint and Business Collaborator EDMS highly desirable.
- A good understanding of Document Control principles and best practice.
- Appreciation of document management issues in a dynamic Project setting would be advantageous.
- Knowledge of Offshore Wind Farm construction also desirable.
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- OW is authorized to store your CV in case your job application is unsuccessful to use it in another recruitment process that may arise in the future
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