Administrative Assistant

One of our favourite clients and fast growing recruitment agency focused on the offshore market is currently looking for a Project Coordinator to support their Senior Account Manager. They are a brilliant company to work for, very collaborative and down to earth with a great range of benefits and regularl socials etc. including an annual trip abroad. Duties and Responsibilities of role: Travel administration:

• Responsible for sourcing, organising, booking, tracking, and handling travel requests
• Ensure that travel needs are met within the constraints of the travel budget set by the client
• Communicate with freelancers, clients, and travel suppliers, making sure that the travel suppliers understand what requirements must be met and review all of the bookings for accuracy, cost-effectiveness, and policy adherence
• Providing and researching travel options and providing final itineraries to freelancers and other stakeholders

Visa administration:

• Collate visa paperwork for clients; sending instructions to the freelancer, chasing the freelancer for completed paperwork, assisting the freelancer with any questions
• Assist with research for visa/entry requirements for projects in new locations

Course bookings:

• Arrange required training courses for freelancers
• Identify suitable training centres (phoning up/researching online)
• Booking courses and sharing all relevant details with the freelancers
• Organise hotels if required
• Liaise with relevant internal and external stakeholders to ensure costs are approved

Project related administration:

• Collating all relevant offshore certificates and documents to be sent to clients
• Assist the Senior Account Manager in ensuring all required information is on file for contractors placed. E.g. Emergency contact forms, references etc.
• Responding to admin queries from freelancers, e.g. providing templates for them to invoice correctly
• Setting up interviews for freelancers when required

Databasing:

• Updating and adding new freelancer files to our CRM with their experience and other relevant information from their registration details

Internal Administration:

• CV formatting
• Issuing purchase orders & contracts
• Ad-hoc projects

Benefits:

• 25 days annual leave (excluding bank holidays)
• Pension scheme
• Cycle to work scheme
• Creative socials (sports activities, nights out etc.)
• Your birthday off after 1 year
• Christmas trip abroad
• Free fruit, tea, and Nespresso coffee
• 3 paid days off for volunteering
• Sick pay
• Training, development and growth opportunities
• Access to an online mental health support and business coaching platform
• Unlimited, round-the-clock remote GP appointments
• Health MOT, an annual at-home blood test checking for 20 different health markers, followed by a comprehensive health report and discussion with a GP

There is huge scope for progression in the role too- to an Account Manager position or within the Operations team. The right candidate will be a graduate with some office experience. Someone with excellent communications skills, a fast learner and able to multitask. 4 days in the office/ 1 day from home. Salary £28,000 (max)