Project coordinator enterprise project management office

Posted: 15/04/2024 Closing Date: 29/04/2024 Job Type: Permanent - Full Time Location: Wellington Job Category: Program & Project Management About the New Zealand Red Cross New Zealand Red Cross is a National Society member of the International Federation of Red Cross and Red Crescent Societies (IFRC), the world's largest humanitarian organisation. Our organisation has over 8,000 members and staff who contribute to the Red Cross’s mission of improving the lives of vulnerable people by mobilising the power of humanity and increasing community resilience. More information can be found at We are guided by our Fundamental Principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. We help people and communities in New Zealand, the Pacific and around the world in times of need and support them in strengthening their resilience. Starting with the hiring process, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential. We encourage all qualified persons who share our values and want to contribute to fostering an inclusive and diverse workplace to apply. Why work with us?

• Be part of a team that shares your passion.
• Our organisation is made up of diverse and dedicated individuals.
• We value our employees as much as we value their work.

Diversity, inclusion and belonging We strive to provide an environment where all staff and volunteers can thrive and have a sense of belonging- at a systemic, procedural, and individual level. We are committed to represent the communities we serve and to increase diversity throughout our people and leadership. We know that a diverse and inclusive team helps us meet the needs of our clients and we welcome candidates from every ethnicity, national origin, gender identity, age and those with a disability or who have additional mental health needs. It is important to us that people are free to be themselves at work. Both paid, volunteer and community experience shape the skills and knowledge you bring to your application, so please share this within your application. Work that benefits you Creating a flexible and healthy work environment for our teams is important to us. We offer a wide range of in person and virtual roles to suit different operational needs, for casual and / or short-term contracts to full-time, permanent positions. Our benefits differ based on contract type and job level. Work / life balance We want our team to flourish in their roles at work—and in the many other roles in their lives. Offering flexible virtual/hybrid work for some roles allows our staff to balance their personal and professional priorities. In addition to a competitive salary package we offer, career development, annual flu vaccination, discounts on Southern Cross health insurance, five weeks annual leave. Here are some ways we encourage this: Employee networks to support our colleagues from diverse backgrounds, Takatāpui and Rainbow Network, Rōpū Hāpai Māori

• Green Team – sustainability network bringing together diverse knowledge to strength the sustainability of New Zealand Red Cross and the people we serve.
• The option to explore flexible working that suits your needs and ours.
• Development opportunities in te reo Māori me ngā tikanga.

Project Coordinator Permanent Full – Time (37.5 hours per week - negotiable) Wellington (negotiable) About the role – Kōrero mō te tūranga The Project Coordinator is responsible for supporting the successful delivery of projects and initiatives at NZRC through the provision of project coordination and administration duties for projects and associated governance and assurance processes.The Project Coordinator role is responsible for providing project, logistical and general coordination for in-flight projects. At times, the Project Coordinator may be required to provide some project management for organisational priorities. In this role you will:

• Prepare governance reports, project status reports, presentations, agendas and minutes, and maintain logs and registers.
• Monitor, analyse and report on project budget and forecast to the Manager ePMO/Project Manager.
• Manage the project plan using MS Project, reviewing the plans regularly to ensure tasks and milestones are being achieved in a timely manner.
• Follow up on any actions, addressing any challenges and escalate issues to the Manager ePMO/Project Manager where necessary.
• Set up and maintain project files and establish document control procedures.
• Organise logistics for project meetings including Steering Group, Advisory Group, Team and ad hoc meetings.
• Proactively maintain a current awareness of the project activities and status.
• Track and report on project tasks, milestones and deliverables.
• Identify and mitigate issues/risks within projects, maintaining an issue/risk register and escalating to senior management where necessary.

Who are we looking for? – Mā‎ wai te mahi nei? To be successful you will have:

• Have advanced/expert knowledge of MS Project or other project management software.
• Have a working knowledge of Prince2 and Agile methodologies.
• Have intermediate knowledge of email software, MS Word, PowerPoint, Excel.
• Have an undergraduate degree (preferable but not essential).
• Demonstrated experience in a similar role supporting a Project Manager/Project Team, ideally at least 2 years’ experience.
• Experience in producing effective presentations, status reports and other project artefacts.
• Excellent verbal, written and interpersonal communication skills.
• Ability to communicate complex ideas to a variety of audiences and build and maintain rapport with others.
• Effective time management skills and ability to juggle multiple priorities.
• Self-motivated and ability to work unsupervised.
• Strong attention to deadlines and budgetary guidelines.

All applications MUST be submitted online which requires uploading the below details

• A recent copy of CV/Resume
• Cover Letter
• Passport
• Right to Work ( If Not NZ Citizen)

You must have the right to live and work in New Zealand to be considered for this job, Applications close at 05:00 Pm on 29/04/2024. If you wish to discuss this opportunity or for further information, please contact Alex Pierard at alex.pierard@redcross.org.nz Note: We reserve the right to close applications before the closing date, so please register your interest early.