Finance & Grants Officer - Islamabad

Finance & Grants Officer - Islamabad - Finance

Experience

3 year experience with ICAP rated Audit firm and 2 years in non-profit Organization in roles of Finance and Grants/ 2 years with projects funded by International Donor

Education

Last Date

2/8/2024 12:00:00 AM

Job Description

Under the direct supervision of the Deputy Manager Finance and with technical support from the Deputy Project Director (Finance and Grants), the Finance Officer will support in overseeing the Finance management processes, reporting and documentation. The Officer will: Coordinate the preparation of timely and quality Programme and donor reports on project activities in compliance with Donor and Indus Hospital & Health Network (IHHN) requirements.

• Preparation of periodic management reports for review of Audit and Finance Committee.
• Liaising with Administration department, Human resource department and Program department regarding underspending and overspending gaps and devise ways to fill out those gaps and plan accordingly.
• Coordinate the reporting process among Sub-recipients by receiving, consolidating, reviewing submitted reports of SRs
• Review sub-grant agreements and contracts clauses with Partners to ensure that they fulfill donors/legal requirements with subsequent financial monitoring.
• Support the Malaria program teams and Sub Recipients in preparing and reviewing spending plans and work plans as per the grants timelines.
• Assist in tracking the budgets expenditures and commitments in line with the approved spending plans and the work plan for both TIH and partners
• Actively facilitate the grant reviews and closure meetings and follow up on action points.
• Regular partner visit and tracking of grant progress to ensure compliance with Donor and IHHN guidelines.
• Facilitate regular monthly BvA review meetings and circulate minutes and close follow-ups of action points.
• Preparation of bank reconciliations for bank accounts of Malaria Program
• Follow up on mobicash disbursements for uncollected advances with monthly recons
• Assist in protection of the organization's assets through adherence of internal controls and auditing procedures.
• Verification of assets in FAR with insurance listings
• Issuance & follow up for timely adjustment on employee advances for SIDs
• Petty cash replenishment in accordance with policy for SIDs
• Coordination of external and internal audits, responding to Management letters
• Any other duties as assigned by the management team
• Make sure that all financial documents and vouchers are properly filed and a proper filing system is maintained

Key Result Areas

• Contribute to efficient programs and grants management including reporting and grants monitoring roles.

Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background check and control #J-18808-Ljbffr