Team Assistant (Supply)

Job Description

Job Description - Team Assistant (Supply) (2403337) * Team Assistant (Supply) - ( 2403337 ) Grade : G4 Contractual Arrangement : Fixed-term appointment Contract Duration (Years, Months, Days) : 2 years (Subject to availability of funds, satisfactory performance.) Job Posting : Apr 16, 2024, 12:04:57 PM Closing Date : Apr 30, 2024, 9:59:00 PM Primary Location : Egypt-Cairo Organization : EM/BOS Business Operations Schedule : Full-time IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. OBJECTIVES OF THE PROGRAMME As part of the overall Business Operation Support to the Regional Office, the Operation and Service Support Unit ensures the provision of infrastructure and support services in the area of property management, construction and security of Regional Office and WC Offices, office furniture, supplies and equipment, inventory management system, travel support and conferences, meetings privileges & immunities, concession contracts and contacts with local Host Government Authorities. DESCRIPTION OF DUTIES The incumbent will perform the following duties: 1.Receive, verifies and check, all incoming consignments, including all kind of equipmentin accordance with EMRO standards, as well as, comparing delivery details with purchase orders and suppliers' invoices, notifies PSS of their arrival. 2. Act as a custodian for all supplies and equipment kept in the store, ensuring that they are well preserved, maintained and safeguarded until properly requisitioned. 3. Prepare receiving reports and notify supervisors of goods delivered in damaged condition, in faulty condition, missing or supplies delivered in less quantities than ordered. 4. Organize space for the storage of nonexpendable goods and expendable supplies and ensure the cleanliness of the storage area. 5. Coordinate the distribution of goods and supplies with the warehouse assistants. 6. Periodically check buffer stock levels of all items in the stores to ensure that re-ordering/replenishment of items takes place at appropriate times. 7. Participate in conducting physical verification of Regional Office stores. 8. Assist in the disposal process through conducting periodical physical inspection of items in stock and makes recommendations to the supervisors for the disposal of the surplus, obsolete, old and slow-moving items and displaying the items for auction. 9. Perform any other incident related tasks requested by supervisors. REQUIRED QUALIFICATIONS Education Essential : Completion of secondary education combined with further training in office administration and stores management. Desirable : Additional relevant higher education. Experience Essential : At least 3 years of relevant practical experience in administrative work and stores management. Desirable : Some experience in WHO, with a good knowledge of administrative and financial rules and regulations, procedures and practices of an organization in the UN system Skills WHO manual and WHO IPSAS manual SOPs related to fixed assets and inventory management Service Oriented WHO Competencies Teamwork Respecting and promoting individual and cultural differences Communication Knowing and managing yourself Producing results Use of Language Skills Essential : Very good knowledge of English. Very good knowledge of Arabic. Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.) - Very good knowledge of Microsoft Office applications. - Ability to operate Enterprise Resource Planning (ERP)/Oracle systems an asset. REMUNERATION WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 12,565 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave. ADDITIONAL INFORMATION This vacancy notice may be used to fill other similar positions at the same grade level Only candidates under serious consideration will be contacted. A written test and/or an asynchronous video assessment may be used as a form of screening. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: . Some professional certificates may not appear in the WHED and will require individual review. According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States () are strongly encouraged to apply. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the into practice. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. For information on WHO's operations please visit: WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully. The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered. * Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Serv