Coordinator Administration, Network of Quality, Teaching and Learning Aga Khan University

Coordinator Administration, Network of Quality, Teaching and Learning

Entity

Location

Introduction

The Network of Quality, Teaching and Learning (QTL_net) is a global network that was set up with the aim of supporting excellence in our academic programmes, to ensure a strong student learning experience, that enables AKU graduates to meet their programme learning outcomes. QTL_net offers a safe and inclusive space, where faculty can take advantage of a range of services, resources, and programmes on teaching excellence and scholarship of teaching and learning.

Responsibilities

As part of a Global Team, Reporting to the Executive Officer (EO), Network of Quality, Teaching and Learning (QTL_net), with dotted lines to the three Team Directors, you will be responsible to:

• support the QTL_net team, especially in Pakistan, with logistical and administrative matters, including all blended and onsite QTL_net seminars, training, workshops, etc
• set up and coordinate internal and external QTL_net meetings, as well as record minutes of meetings where needed, along with relevant and required follow-ups with stakeholders
• coordinate with QTL_net and finance to process all payments per financial policies, including raising MSR, PR, and ROPs online as requested and needed
• organize and coordinate local and international travel, tickets, accommodation, transport, etc., required for QTL_net members and other guests visiting Pakistan for various QTL_net activities
• upload and update the content provided by the QTL_net team members on the official department website under EO's supervision
• take initiative in designing using Canva and other tools for any network graphics as needed
• assist EO in drafting and sending internal and external correspondence for events and communications like quarterly magazines, important announcements, and promotional content
• follow up with the team to keep track of and maintain Office supplies and stationery, QTL_net, assets database, and pictures repository
• coordinate logistics for the University Improvement Programme (UIP) in liaison with the Senior Coordinator 
• support the QTL_net team for catering/ NSDF requests, room bookings, PA systems, AV Services, etc
• help update, clean, and maintain the QTL_net database and analyze data with basic graphs
• coordinate with the support services department for team members, including HR, Finance, Purchase, Warehouse, Facility Management department, etc, for any related issues and assignments.

Requirements

You should have:

• at least a Bachelor’s degree
• five or more years of experience working in an administrative position
• proficiency in Word, Excel, PowerPoint, Website, and other design tools
• the ability to build and maintain constructive relationships with colleagues in different departments of an organization
• experience in coordinating local and international meetings/events (remotely and on-site)
• strong organizational and administrative skills
• team player attributes along with good communication skills
• proficiency in knowledge of English and Urdu (spoken and written)

To Apply

Interested candidates should send their detailed CVs to human.resources@aku.edu and mention "10025668" in the subject line. Applications should be submitted latest by March 1, 2024#J-18808-Ljbffr