Supply Chain Officer

Job Description

• Supervising and organizing daily activities of the Supply Chain team, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (Back Order confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with Supply Coordinator and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff he\she is responsible for in order to ensure both the sizing and the amount of knowledge required
• Being responsible for the supply database and the correct filing and archiving of the supply documentation to guarantee the availability and coherence of supply data. Providing adapted support on data management to make his/her team autonomous.
• Informing the Logistics / Supply Coordinator in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

Job Requirements

• Essential: University Degree, Preferable a bachelor’s degree in business administration, procurement, logistics, supply chain or any other relevant study. 

• Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures
• Experience in the Logistics/Supply Chain in the NGO\humanitarian field is a plus.
• Essential in warehouse management
• Proven experience in Procurement steps (RFQ, RFT, contract management, Purchase Orders) as well as Supplier Relationship Management.
• Experience in the medical equipment and drugs is a plus

• Demonstrates commitment through loyalty, awareness and respect for MSF’s value.
• Flexibility to adapt behaviour to the need of the situation.
• Has an understanding attitude towards other people in stressful situations.
• Results and Quality oriented to work towards objectives, preserving established standards.
• Cooperation with own team and other teams through sharing info and coordination.