Accounts Payable Associate
Full time
at Schenker Manila Administrative Competencies Center
in
Philippines
Posted on May 8, 2024
Job details
- Receiving invoices from SEMA, various workflow tools or shared drive
- Checking and Validation of Invoices Received from BA/BU
- Posting of invoice as per agreed target set by the team (KPI/SLA/TAT)
- Daily Reconciliation of Invoices Received against in SAP; meeting daily productivity target
- Handling of different types of invoices including Rentals & Leases, Utilities, Labor, Intercompany, Fixed Assets, Prepayments, Employees, Credit Card payments, PO Clickshop and Other Invoices
- Ensure there is no backlog of invoices based on daily allocation; Perform basic reports
- Set up of Recurring Entries
- Preparation of Automatic Set up of Accruals.
- Maintains tracking of important invoices - e.g. Current Creditor List (Utilities)
- Constant coordination to Master Data Team regarding invoices without Vendor Code
- Constant coordination to Payments and A&C Team regarding Invoices that are urgent and with issues as endorsed by BA or Team lead
- Query Handling on invoice for posting
- Documenting internal controls in support of auditing team
- Contributing to continuous improvement initiatives to optimize service quality
- Responsible for creating/updating standard process manuals/other work documentation when required
- Participate actively on all required team meetings
- Performs other duties as assigned by direct superiors and managers
- Compliance with the work procedures & data privacy
- Daily Huddle board updates
- Raising incident related to SAP, various tools and other access
- Conduct training within the team for cascade of important updates
- Handling of Invoice Issue Resolution (complex)
- Participating in more complex accounting projects and initiatives and other members in the team or other departments
- Reporting Requirements / KPI
- Daily WINI Report
- CGI vs WINI Reconciliation
- Monthly Monitoring of Recurring Entries
- Daily Dashboard and productivity
- Must be able to communicate in English.
- Highly detail oriented and organized in work.
- Ability to act and operate independently with minimal daily direction from manager to accomplish objectives.
- Excellent interpersonal, communication and problem-solving skills
- Ability to meet assigned deadlines.
- Able and willing to deliver friendly, courteous, and prompt customer service.
- Able and willing to work cooperatively with other team members.
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