Administrative Services Associate

Administrative Assistants (Administration & Office Support) The Administrative Services Associate assigned at the Security Control Room is required to be efficient and fluent in all Emergency Response Procedures. He/She has to have full intellectual capacity to operate and maintain all functions of the Security System and all communication procedures and policies.   RESPONSIBILITIES 

• Man the Safety and Security Department’s central monitoring station 
• Lead all radio communications between security personnel assigned at Newport Entertainment and Commercial Complex, HIEX Hotel and Star Cruises Center.
• Maintain records of all incoming / outgoing calls and relay all messages and instructions to all Security Officers without delay
• Dispatch Security Personnel to a location of an alarm in accordance with the companies Emergency Response Procedures
• Maintain a detailed log of all activities observed and reported ensure all filing of records for proper storage
• Ensure that all files, databases and monitoring log books are consistently updated
• Maintain confidentiality of all reports and information received and discussed inside the Security Control Room
• Manage and Operate Radio Communications, Key Management System and Card Access System on a shift by shift basis
• Report all defects of Radio Communications, Security Alarm System, Key Management System and Card Access System to the Security Officer for proper action and in like manner, maintain a list of maintenance repairs or parts replacement
• Provide communications coverage and to act as central communications room during crisis management scenarios
• Assist in the implementation of all other provisions, house rules, standing orders, policies and instruction from upper management
• Responsible for the dissemination of all official communications, instructions and circulation of all internal and external security communications and ensure utmost confidentiality of security documents and information
• Maintain a vigil of all monitors, radio telephones and safety systems to ensure premises are safe and secure

• Candidate must be College Graduate of any four (4) year course
• Has excellent communication and interpersonal skills
• Proficient in Microsoft Office such as: Excel, Word, PowerPoint
• Adaptable and can handle stressful and high pressure situations
• Willing to work on shifting schedules, holidays and/or weekends
• Ability to multitask, prioritize and manage time effectively
• Fresh graduates are welcome to apply

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