Assistant Wedding & Events Coordinator - Camps Bay

Award winning International Hotel Group based in Camps Bay is currently recruiting for an Assistant Wedding & Events Coordinator that will be responsible for coordination of Wedding & Events at the hotel as well as their remote lodge property. This position offers routine and predictability with opportunities to apply your technical and operational skills daily as part of a highly effective team, where your specialist wedding and banquet coordination and operational expertise can be recognised. Responsible for:

• Liaise with all clients, ascertaining their requirements and coordinating as well as successfully executing weddings and events in a timely manner in accordance with the brand standard with the intention of ensuring that the highest standard of performance and service is achieved by all relevant parties.
• To ensure that the highest standard of performance and service is achieved when selling, reserving, planning and executing wedding and events
• To process all enquiries timeously and efficiently
• To ensure harmonious relationships exist with other departments, suppliers and hotel management by maintaining clear and prompt communication between all parties; and ensuring that all correspondence with clients reflects the professionalism of the company standard and enhances the relationships with key suppliers
• To maximise revenue generating opportunities, whilst enhancing the guest service experience
• Communicating with vendors to confirm logistics and review contracts
• Completing a final checkup on the venues for the ceremony and reception
• Meeting with the clients before the wedding / event
• Addressing any overlooked details
• Managing the Rehearsals
• Creating a comprehensive timeline and floor plans
• To ensure the accuracy of all reservation to ensure an exceptional guest experience
• To be present on the day of event, coordinating all setups and preparations, overseeing all of the guests needs leading up to and on the wedding / event day as well as assisting the Banqueting Manager where needed.
• Prepare and present financial and operational reports as required by the business needs
• Accurate account management.
• To update and maintain the enquiry report and conversion statistical report

• Grade 12
• Hotel, Food and Beverage or Events Diploma
• At least 2 years Wedding / Banqueting Reservations and Operations experience in a 4* or 5* Hotel.
• Previous Food and Beverage operational experience mandatory
• Computer literate: MS Office / Opera / Micros
• Sound business acumen
• Ability to interpret budgets and Business Reports, PNLs and forecasts.
• Highly presentable
• Excellent command of the English language with solid verbal and written communication skills
• Able to work flexible hours including weekends and public holidays