Accounts Payable Supervisor

Under the general guidance and supervision of the Finance Manager and within the limits of established policies, procedures and Accounting Procedures Manual, is responsible for the processing and scheduling of payments to suppliers and others. REGULAR DUTIES Hotel Payables

1. 1. Receives, reviews and checks all Sales Invoice, Delivery Receipt, Billing Statement and/or Request for Payment (RFP) transmitted by requesting department and ensures all must be in original copy, valid and authorized.
2. 2. Process the Purchase Invoice in Business Central
3. Invoice with Purchase Order Input the Quantity to Invoice in Purchase Order Module, then Post
4. Invoicing for non-PO transaction Input the necessary information in Purchase Invoice with proper account, dimension and taxes to be charged. Then, send for approval.
5. Cash Advance for more than Three Thousand Pesos (Php 3,000)
6. Prepayment Invoice checks the prepayment percentage allocation, then Post.
7. 3. Prepares payment voucher for payables that are urgently needed and due. Then, send for approval.
8. 4. Prints check voucher and attached the supporting documents. Sign and route to Finance Manager, Financial Controller and General Manager for signature.
9. 5. Route the approved and signed check voucher to authorized check signatories and monitor.
10. 6. Prints BIR Form 2307 and attached to signed check voucher
11. 7. Updates the signed checks for release monitoring to be endorsed to General Cashier for check releasing.
12. 8. Filing and safekeeping of paid voucher

1. Month-End Requirements

1. Reconcile Purchases vs Posted Invoices (Item Received vs Item Invoiced) and make necessary adjustment, if applicable
2. Email reminder to all Department Head of their Accrual for the month.
3. Prepares Journal Voucher for Monthly Accruals
4. Performs analysis of vouchers payable against aging of accounts and reconciles subsidiary with the ledger.
5. Reconciliation of AP Balance Sheet Accounts
6. Prepares Monthly Accounts Payable Aging
7. Assists in the analysis of monthly Financial Statements
8. Monthly Monitoring of Contracts and send reminder to concerned department for the nearly to expire contract for renewal, if applicable

1. Taxes

1. 1. Prepares Monthly Withholding Tax Expanded for Remittance
2. 2. Encoding of Quarterly Alpha list of Payees (Expanded) at BIR Alpha list Data Entry and submit thru E-submission.
3. 3. Prepares Monthly Summary of List of Purchases for VAT Remittance
4. 4. Encoding of Quarterly Summary List of Purchases (SLP) in BIR Relief Data System and submit thru E-submission

• Answers phone for queries such as payment to suppliers, accounts and related matters (follow up)
• Reconciles accounts with suppliers, if applicable
• Reports to immediate superior any deviations encountered in the policies and procedures.

• Compilation of audit requirements, if any
• Other tasks that may be assigned

• Extensive knowledge of Accounting Principles and Accounts Payable processes
• Has knowledge in tax reportorial requirements.
• Ability to work independently and take initiative.
• Goals Oriented

• Leadership adaptability, Stress Tolerance, Decision Making, Communication, Gaining Commitment, Impact, and Persuasive.

• Managing work execution initiating action, work standards, planning and organizing, administration, and management.

• Building relationships, building strategic working relationships, Customer focus, Building Trust, and Valuing Diversity.

• Must possess a Bachelors/College degree in Accountancy or any Business Course

• At least 1 year experience in a hotel chain or equivalent
• Knowledgeable in Tax reportorial requirement
• With experience in accounting system is an advantage
• Computer Knowledge. Well versed in MS Office preferably in Excel.

• Male / Female
• 25-40 years old
• Pleasing Personality
• Good Health (Fit to work)
• Fluency in English both oral and written.
• Good understanding of local languages