Accounts/ Software Administrator

Accounts Administrator Location : Bellville, Cape Town (Remote & Halfday) Salary : R15k per month Area Tasks Customer Onboarding Once pre-sales is concluded

• Send out customer detail online form to obtain details
• Follow up on customer detail online form
• Generate customer contracts
• Follow up on contracts
• Once contracts are signed, onboard customer details into Harvest, Business Central, Freshdesk, and Linc portal)

Licensing Assign new licenses and license changes to customers (BC cloud, subscription, Jet, Equisys, Solitea, Linc apps) Pro rata billing for changes in licenses Update recurring invoices for changes in licenses and changes in exchange rates (twice a year) Sales Invoicing Prepare monthly customer billing

• Get approval on recurring billing draft invoices before sending out
• Prepare sign-off on project billing proposals to project managers (see customer projects below)
• Action instructions form project managers regarding project billing

Send out customer statements Manage access to customer portal Reconcile Harvest to BC to ensure customer balances agree Purchase invoicing Capture supplier invoices (option to import Dynamics Africa invoices using third party) – about 100/month, 80% Dynamics Africa Reconcile supplier invoices to licenses being used and ensure customers are being billed Bank Import and allocate bank statements (credit card 200 entries/month and current account 120 entries/month) Update Harvest with receipts Customer projects Setup project budgets on Harvest Reporting on actual vs budget VAT Prepare bi-monthly VAT