Facilities Coordinator
Full time
at Jones Lang Lasalle Incorporated
in
Ireland
Posted on May 8, 2024
Job details
The Facilities Coordinator plays a critical role in the smooth and efficient operations of the Work Dynamics business line. This position is responsible for coordinating and overseeing a range of facility-related activities, including maintenance, space planning, vendor management, and project coordination. The Facilities Coordinator ensures that workspaces are well-maintained, optimally utilized, and provide a productive environment for employees and clients. Key Responsibilities Space Planning and Allocation
- Collaborate with internal stakeholders to understand space requirements
- Coordinate space allocation, moves, and relocations
- Ensure offices and workstations are properly equipped and maintained
- Assist with furniture procurement and installation
- Maintain accurate floor plans and space utilization records
- Coordinate with vendors and suppliers for routine maintenance and repairs
- Perform regular inspections of facilities and report any issues or deficiencies
- Respond to facility-related service requests in a timely manner
- Monitor and schedule preventative maintenance activities
- Develop and implement facilities maintenance schedules and procedures
- Source and evaluate vendors and service providers
- Negotiate contracts and service level agreements
- Manage vendor relationships, ensuring quality and timeliness of services
- Monitor vendor performance and address any issues or concerns
- Process invoices and maintain financial records related to facility services
- Assist with the planning and execution of facility-related projects
- Coordinate with internal teams and external stakeholders to ensure project timelines and objectives are met
- Track project progress and provide regular updates to management
- Manage project budgets and expenses
- Ensure compliance with relevant regulations and standards
- Ensure compliance with health and safety regulations in the workplace
- Conduct regular inspections to identify and address safety hazards
- Develop and implement emergency response plans and procedures
- Coordinate training programs for employees on safety and emergency procedures
- Maintain accurate records of safety inspections and incidents
- Bachelor's degree in Facilities Management, Business Administration, or related field (equivalent experience will be considered)
- Proven experience in facilities coordination or related role
- Sound knowledge of facility management principles and practices
- Excellent organizational and multitasking abilities
- Strong interpersonal and communication skills
- Proficient in using facility management software and tools
- Ability to work independently and as part of a team
- Strong problem-solving and decision-making skills
- Familiarity with health and safety regulations and best practices
- Collaborate with internal stakeholders to understand space requirements
- Coordinate space allocation, moves, and relocations
- Ensure offices and workstations are properly equipped and maintained
- Assist with furniture procurement and installation
- Maintain accurate floor plans and space utilization records
- Coordinate with vendors and suppliers for routine maintenance and repairs
- Perform regular inspections of facilities and report any issues or deficiencies
- Respond to facility-related service requests in a timely manner
- Monitor and schedule preventative maintenance activities
- Develop and implement facilities maintenance schedules and procedures
- Source and evaluate vendors and service providers
- Negotiate contracts and service level agreements
- Manage vendor relationships, ensuring quality and timeliness of services
- Monitor vendor performance and address any issues or concerns
- Process invoices and maintain financial records related to facility services
- Assist with the planning and execution of facility-related projects
- Coordinate with internal teams and external stakeholders to ensure project timelines and objectives are met
- Track project progress and provide regular updates to management
- Manage project budgets and expenses
- Ensure compliance with relevant regulations and standards
- Ensure compliance with health and safety regulations in the workplace
- Conduct regular inspections to identify and address safety hazards
- Develop and implement emergency response plans and procedures
- Coordinate training programs for employees on safety and emergency procedures
- Maintain accurate records of safety inspections and incidents
- Bachelor's degree in Facilities Management, Business Administration, or related field (equivalent experience will be considered)
- Proven experience in facilities coordination or related role
- Sound knowledge of facility management principles and practices
- Excellent organizational and multitasking abilities
- Strong interpersonal and communication skills
- Proficient in using facility management software and tools
- Ability to work independently and as part of a team
- Strong problem-solving and decision-making skills
- Familiarity with health and safety regulations and best practices
Apply safely
To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.
