Executive Assistant (12 months contract), Public Affairs (11028)
Job details
About Temasek Temasek is an investment company with a net portfolio value of S$382 billion as at 31 March 2023. Our Purpose So Every Generation Prospers guides us to make a difference for today's and future generations. The Temasek Charter defines our three roles as an Investor, Institution and Steward, and shapes our ethos to do well, do right and do good. Sustainability is at the core of all that Temasek does. We are committed to catalysing solutions to global challenges and activating capital - financial, human, social and natural - to bring about a better and more inclusive world for all. Headquartered in Singapore, Temasek has 13 offices in nine countries around the world - Beijing, Hanoi, Mumbai, Shanghai, Shenzhen and Singapore in Asia; and London, Brussels, New York, Paris, San Francisco, Washington DC, and Mexico City outside Asia. For more information on Temasek, please visit About Public Affairs The Public Affairs function is made up of three pillars:
- Brand Building and Positioning
- Media, Transactions, and Issues Management
- Reputation Management
- Administrative duties - e.g. process invoices; manage travel claims; monitor/track budget; prepare and file contracts and non-disclosure agreements; prepare weekly duty rosters and send out reminders; organise weekly team meetings; compile quarterly statistics on speaking engagements and interviews; onboard vendors on payment system; maintain external stakeholders email directory etc.
- Support digital newsroom - e.g. schedule and book rooms for weekly content planning calls; maintain editorial calendar, including managing delivery deadlines
- Source for articles and videos, and manage subscriptions, including budget and processing invoices/payments
- Plan and organise Chinese New Year lunches, annual Year-end Dinner etc. for the media
- Plan and implement the setup of an operations centre for annual report work (peak period May - July)
- Provide administrative support in addition to the responsibilities listed above, as needed
- Minimum Diploma qualification with at least 5 years of relevant experience in administrative and event support
- Good written and spoken English
- Skilled in Microsoft 365 applications - Word, Excel and PowerPoint
- Proactive, able to multi-task, possess strong sense of ownership and a positive attitude
- Independent worker, solution oriented and collaborative.
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