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Home Saudi Arabia Procurement Administrator

Procurement Administrator

Full time at BuroHappold Engineering in Saudi Arabia
Posted on May 8, 2024

Job details

What's the purpose of the role?

The procurement assistant will help and facilitate the understanding of the various and evolving client’s procurement systems, and set-up appropriate processes with Project teams, operations, finance to ensure Invoices are logged to the suppliers’ portals in line with contracts, SO and payment approvals, to enhance and streamline the project management processes and accelerate cash collections.

What will success look like?

An efficient accounting function for our KSA office to allow our managers and leaders to support our growth strategy, knowing administration is functioning seamlessly under this remit.

What you will be doing...

Job Purpose & Key Responsibilities will be to support on various accounting duties, accounting transactions, maintain the general ledgers, financial records, and operations in compliance with internal and local rules including:
  • Support implementing bespoke procurement processes in line with the clients’ requirements and different systems applicable (SAP, Etimad, Ariba ...etc.)
  • coordination with the client and their PMC consultant as required to get the transmittal approved forms, IPCs forms, ensure adherence to the client payment guideline checklist and processes/systems to accelerate issuance/submission and approvals, first contact with the client to follow on the payments.
  • Identifying and strategically managing important relationships between Project team members, other internal stakeholders (FIN, POM, Commercial, BD) and client teams involved in procurement and invoice approval processes.
  • Serving as a business, systems, and relationships expert, handling inquiries and assisting the Project leadership with the procurement processes and approvals
  • Lead the development of relevant procurement processes by project, with clear roles and responsibilities to match the project and client requirements.

More about you...

Key Skills
  • Good computer and IT skills including Word and Excelusing spreadsheets and databases.
  • Experience of supporting a team of people as well as working on a one-to-one basis.
  • Ability to understand the nature of the work the team carries out and interact with other team members in the delivery of their work.
  • High level of accuracyand ethics
  • Ability to work within deadlines and to deal with various stakeholders.
  • Good communication skills
  • Ability to prioritize workload and manage deadlines.
Qualifications
  • Relevant experience in project management with strong knowledge of the public client’s procurement systems
  • Strong understanding and experience of the KSA market and regulations and ability to watch and quickly adjust to the changes.
  • Prior experience in a project focussed organisation is a must (construction, engineering and consultancy. Etc.)
  • An Arabic speaker is a must.
  • Understanding the contractual dynamics of construction/engineering projects and project Control principles for major and multi-disciplinary projects
The ability to build strong relationships and support colleagues Enthusiasm, ideas, and drive to grow, learn and develop within our organisation. #J-18808-Ljbffr

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