Job details
Job Title: Male Secretary (Arabic and English Speaking)
**Job Description**:
Position Summary:
The Male Secretary will serve as a vital support function for the General Manager by efficiently managing administrative tasks and facilitating effective communication. Proficiency in both Arabic and English languages is essential for this role.
**Responsibilities**:
- Administrative Support:
- Manage the General Manager's calendar, schedule appointments, and coordinate meetings.
- Prepare and distribute correspondence, memos, letters, and reports as directed.
- Maintain and organize physical and electronic files, documents, and records.
- Language Proficiency:
- Provide translation and interpretation services between Arabic and English as needed.
- Draft and translate documents, correspondence, and other materials accurately in both languages.
- Assist with communication between the General Manager and Arabic-speaking stakeholders, ensuring clarity and accuracy.
- Office Management:
- Maintain office supplies inventory and ensure equipment is in working order.
- Coordinate travel arrangements and accommodations for the General Manager and other staff when necessary.
- Assist in the preparation of presentations, reports, and other materials as requested.
- Confidentiality and Professionalism:
- Handle sensitive and confidential information with discretion and integrity.
- Represent the General Manager professionally in all interactions, both internal and external.
- Uphold a high level of professionalism and adhere to company policies and procedures.
- Collaborative Support:
- Liaise with other departments and staff members to facilitate efficient workflow and communication.
- Assist in coordinating special projects, events, or initiatives as required.
- Collaborate with other administrative staff to ensure smooth operation of the office.
Qualifications:
- Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred.
- Proven experience as a secretary or administrative assistant, preferably in a corporate setting.
- Proficiency in both Arabic and English languages, with excellent written and verbal communication skills in both.
- Strong organizational and time management abilities, with attention to detail.
- Ability to prioritize tasks and work independently with mÃnimal supervision.
- Discretion and confidentiality in handling sensitive information.
- Professional demeanor and interpersonal skills.
**Experience**:
- Same field: 10 years (required)
**Language**:
- Fluent English and Arabic (required)
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