Executive Assistant (Chief of Staff) - 18905901492
Job details
LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application. Position: Executive Assistant (Chief of Staff) Working Hours: These will be discussed during the client interview, but it's important to set proper expectations. Since this is an Executive Assistant role, you will likely be adapting to the client's time zone, which is on Eastern Standard Timezone Salary Range: up to 2,000 US Dollars / Monthly About the Client: The client is a board/CEO who manages a holding company that owns and operates several companies across various sectors, including logistics, commercial fishing, tourism, and hospitality. Duties and responsibilities:
- Firstly, train the CEO the best systems and processes to get the most of out the relationship. Currently the CEO operates very adhoc and disorganized.
- Manage the CEO's calendar, prioritize tasks, and ensure deadlines are met using tools like Google Calendar and Asana
- The CEO spends a lot of time ideating business ideas and investment opportunities. Conduct thorough research to support the CEO's new business concepts and present findings clearly and concisely.
- Develop and implement KPIs, SOPs, and OKRs to align the EA's work with the CEO's strategic objectives and drive business growth
- Liason with staff and support the CEO in the various companies that the CEO owns and manage.
- Leverage modern AI tools like Claude and ChatGPT to automate tasks, generate insights, and enhance productivity
- Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote, Notion, or Roam Research
- Source, vet, and hire freelancers and remote workers using platforms like Upwork, Fiverr for one off / short term projects/tasks.
- Manage the CEO's email inbox, prioritize messages, and draft responses on their behalf
- Anticipate potential challenges and proactively develop solutions to keep operations running smoothly.
- Analyze data and generate reports to support decision-making and provide the CEO with data-driven insights and recommendations
- Act as a trusted advisor and confidant to the CEO, providing support and guidance as needed
- A proven track record of successfully supporting high-level executives in a virtual setting is required; candidates must have a minimum of 5 years of experience in this role.
- Bachelor's degree or equivalent experience in business administration, management, or a related field
- Expertise in developing and implementing KPIs, SOPs, and OKRs
- Advanced knowledge of AI assistants like Claude , ChatGPT , and other relevant AI tools
- Mastery of note-taking and knowledge management tools such as Evernote , Notion , or Roam Research
- Experienced with Google Suite , particularly Google Calendar and Google Meet .
- Proficient in using Asana .
- Experience in sourcing, vetting, and hiring freelancers and remote workers using platforms like Upwork , Fiverr , or Onlinejobs.ph
- Exceptional written and verbal communication skills, with the ability to adapt to the CEO's communication style
- Strong problem-solving skills and the ability to anticipate potential challenges and develop proactive solutions
- High level of emotional intelligence and the ability to build strong professional relationships
- Familiarity with the CEO's industry and the ability to stay informed about relevant trends, competitors, and opportunities
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