Job details
**Company Overview**:
People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.
Our ingenuity fuels daily life. Together, we've forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
Here, what you do matters.
**Job Overview**:
Support the Global Contracts Management, Risk & Interface, and Project Controls Leads with day-to-day administrative support on a full-time basis. Additionally supports the Lead's Global Team as needed.
At McDermott, we proudly work together to create and deliver innovative engineering and construction solutions for the energy industry. Our customers trust our technology-driven approach to design and build infrastructure solutions to responsibly transport and transform natural resources into the products the world needs today. Because we're powered by the most innovative minds, we rise to every challenge to make what was once just an idea a reality.
**Key Tasks and Responsibilities**:
- Organize and schedule meetings and appointments
- Organize travel arrangements such as booking flights, hotels, transportation, etc.
- Submit and reconcile expense reports
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Produce and distribute correspondence memos, letters, faxes and forms
- Research and create presentations
- Maintain up-to-date employee holiday records for the team
- Maintain contact lists
- Order office supplies
- Prepare and monitor invoices
- Special projects as assigned
- May require occasional overtime
**Essential Qualifications and Education**:
- Minimum of 3-5 years of Administrative Assistant experience in a corporate setting
- High school Diploma / GED or equivalent years of experience
- Proficient in Microsoft Office - PowerPoint, Excel, Word and Outlook
- Ability to write, speak and interact clearly and professionally with all levels of management as well as external clients
- Extremely organized and detail oriented. Ability to juggle multiple tasks with superb accuracy
- Can handle sensitive information with the highest degree of integrity and confidentiality
- Strong sense of urgency and problem solving skills
- Ability to work well with a team and support other admins as required
- Knowledge of business procedures, letter and report formats
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