Legal & Compliance Secretary
Job details
Job Overview: Providing support to the General Counsel Office (legal, compliance and risk functions). We are seeking a highly organized and detail-oriented Secretary to join the General Counsel Office. The candidate will play a crucial role in supporting the legal, compliance and risk teams by managing a range of administrative tasks and ensuring the smooth operation of related functions. This role requires a candidate with a good understanding of corporate and legal secretarial and administrative procedures, and the capability to support and maintain legal and compliance knowledge management systems and regulatory records. Responsibilities:
- Legal and Compliance Support:
- Assist in the management and organization of legal documents and resources.
- Assist in the maintenance and organization of compliance records including SFC license applications, CPT training records, regulatory reports, questionnaires, and updates to licensed personnel records.
- Assist in coordinating regulatory communications, keeping minutes of regulatory meetings, and maintaining legal and compliance related professional licenses for GC Office staff.
- Prepare board and shareholder resolutions, project-related ancillary documents, and facilitate document signing and closing logistics.
- Coordinate and maintain project bibles, NDA records, and draft and maintain meeting minutes.
- Contribute to the optimization, maintanence and upgrade of the legal and compliance
- Manage billing records and assist with processing invoices and expenses.
- Coordinate team awards applications, interviews, and external meeting arrangements.
- Organize and support General Counsel Office team activities and cross-team meetings.
- Assist with administrative tasks including reimbursement and travel arrangements.
- Minimum Bachelor's degree in relevant fields.
- 2-3 years of experience as a business secretary or company secretary in the financial, investment or fintech industry, or legal secretary or paralegal in well-established law firms.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Proficiency in maintaining records and documentation with a high level of accuracy.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite.
- Familiarity with legal and compliance systems and procedures is preferred.
- Language proficiency in English, Putonghua and Cantonese.
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