Financial Administrative Coordinator

Full time at a Laimoon Verified Company in Qatar

Posted on May 1, 2024

Job details

There has never been abetter time to be at AECOM. With accelerating infrastructureinvestment worldwide, our services are in great demand. We inviteyou to bring your bold ideas and big dreams and become part of aglobal team of nearly 50,000 planners, designers, engineers,scientists, digital innovators, program and construction managersand other professionals delivering projects that create a positiveand tangible impact around the world. We're one global teamdriven by our common purpose to deliver a better world. Join us.Job Description Role Summary: Financial Administrative Coordinatorwith responsibility to coordinate with teams, GECs and PWA toensure smooth and on time submission of Payments to Financedepartment Responsibilities: • Receiving and creatingrecords for all payments submitted to the department via FCTS.• Download payment submission from FCTS. •Performing initial checks on the payments submission against thecontractual payments submission requirements. • Check ifConfirmation from Ministry of Labor is provided • For 2020& 2019 projects check if Subcontractor Payment DetailReport is included in the submission. Save a copy to assignedfolder and update the tracker. • Update Subcontractortracker for any Subcontractor payment submissions. •Upload all payments documents in FCTS. • Manage documentsin Tempobox (upload / transfer - for approved/withcomments) • Approve payment submissions in PMWeb• Coordination with the different parties in case of anyrequirement or comment, and follow up with the different parties tomaintain the payment processing duration as per the approvedpayment procedures. • Update Payment tracker for anyincoming, reviewed, returned with comments, approved and submittedpayments • Check tempo box of ESD for any approved orcomment sheets. • Prepare payment documents for signature.Email to assigned Engineers and HOS(via secretary) for theirapproval • Preparing the Payment submission set to be sentto PWA finance department. • Preparing and uploading allthe memos, circulars and instructions related to the paymentsmanagement. • Maintain a Correspondence tracker forincoming and outgoing letters. • Upload letters •Coordinate with Archive for missing payment submissions in FCTS• Maintaining the Payments Lessons Learned database, usedto enhance the different parties' performance in terms ofprocessing the payments in high quality and in timely manner.• Upload in FCTS reviewed memo and scanned paymentdocuments. • Provide information as required by Engineer,GEC, Contractors and/or ESD • Upload memo and revieweddocuments in SharePoint (if necessary) • Return allsupporting documents to Project Engineer • Provideassistance in uploading the KPIs in FCTS and SharePointQualifications Relationships • The FinancialAdministrative Coordinator works under the management of RoadProjects Engineering Support Section • Works closely withthe assigned line manager to ensure goals are met and to providesupport in submitting the payments on time. Additional InformationAbout AECOM

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