Part-time Executive Assistant

Job Description

A leader in data analytics and AI solutions is searching for a dynamic and experienced part-time Executive Assistant to provide exceptional support to the Director. The position will be 10-20 hours per week (flexible). Afternoon hours (2 pm - 6 pm) Monday to Friday to accommodate the Director's US time zone. Primarily remote with occasional hybrid work in Johannesburg or Cape Town when the Director is in South Africa.The perfect candidate will have outstanding organisational skills, a proactive attitude and the ability to juggle multiple priorities effectively in a dynamic work setting. This position demands excellent communication abilities, discretion and the capacity to manage confidential information with utmost professionalism. ​Responsibilities: Executive Support:• Provide comprehensive administrative support to the director, including managing calendars, scheduling meetings, and coordinating travelarrangements.• Act as a gatekeeper, screening and prioritising communications and requests on behalf of the Director.• Assist with the coordination of company events, meetings, and conferences.Communication and Correspondence:• Draft and edit correspondence, presentations, and reports for the Director.• Handle incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and discretion.Information Management:• Manage and maintain confidential files and documents, ensuring accuracy and accessibility.• Conduct research and gather information as needed to support executive decision-making processes.Project Coordination:• Assist in the coordination and execution of special projects, initiatives and assignments as assigned by the Director.• Track project timelines, deliverables, and milestones to ensure timely completion.Relationship Management:• Build and maintain positive relationships with internal and external stakeholders, including clients, partners and vendors.• Serve as a point of contact for inquiries and requests directed to the Director.

Requirements

• Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives.
• Bachelor’s degree in business administration, management, MBA, legal or consulting experience in a related field is preferred.
• Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
• Strong verbal and written communication skills, with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Discretion and integrity when handling confidential information.
• Ability to anticipate needs, think critically, and problem-solve effectively.
• Flexibility and adaptability to changing priorities and responsibilities.
• Professional demeanour and ability to represent the executive team and company in a positive manner.
• Project Management Courses and proven- skills are advantageous.

Benefits

• Hybrid work
• Vibrant culture
• In-person cultural and team building events
• Learning and knowledge development opportunities through paid courses and content