Workplace Experience Manager

Hello, Truecaller is calling you from Bangalore, India! Ready to pick up?Our goal is to make communication smarter, safer, and more efficient, all while building trust everywhere. We're all about bringing you smart services with a big social impact, keeping you safe from fraud, harassment, scam calls or messages, so you can focus on the conversations that matter.Top 20 most downloaded apps globally, and world's #1 caller ID and spam-blocking service for Android and iOS, with extensive AI capabilities, with more than 374 million active users per month. Founded in 2009, listed on Nasdaq OMX Stockholm and is categorized as a Large Cap. Our focus on innovation, operational excellence, sustainable growth, and collaboration has resulted in consistently high profitability and strong EBITDA margins.A team of 400 people from ~35 different nationalities spread across our headquarters in Stockholm and offices in Bangalore, Mumbai, Gurgaon and Tel Aviv with high ambitions. We at the workplace experience Team are here to oversee all building-related activities and are responsible to provide uninterrupted support with regards to office & admin to the internal and external customers. The goal is to provide timely support to the employees, to enable and facilitate them with necessary office infrastructure, basic amenities and safe work environment for them to deliver the business requirements.As Workplace Experience Manager, you will incorporate several different functions, from execution, monitoring and managing third-party suppliers and supporting staff.But, despite the amount of tasks required to keep a built environment operational.What you bring in:Bachelor's degree in any stream12 +years of experience in admin & facilities managementFamiliarity with office management, admin & facilities procedures, data reporting etcFamiliarity with all labour and safety compliances Good knowledge of MS Office tools - Word, Excel, PPT, Google docs etcExcellent written & verbal communication skills - English and local language can be a plusThe impact you will create: Reporting to People Director IndiaOffice management through IFM partnerManage a small team of Workplace experience coordinatorsHandling internal customers' emergencies or urgent issues as they arise with regards to facilitiesHandling Facility maintenance, repairs and services.Process and negotiate rental agreements , wework invoices and paymentsResponsible for all Employee events, planning, organizing and executionResponsible for all Employee engagement activities Vendor Coordination and vendor onboarding.Verifying vendor invoices and processing after internal approvalsSpace management - Planning best allocation and utilization of space & resources for new buildings in Bangalore, Gurgaon and MumbaiManaging compliance like pollution control etcDomestic & International Travel ticketing & Visa processingHandle Food & Beverage services - Snacks, Breakfast & Lunch at the officeTransport Management - Monitor Airport transfers, Cars used for official meetings and Employee Pick up & Drop, and any special requirements during the delegate's visit. Travel to all 3 locations in India periodically It would be great if you also have:If you have worked in Startups/New age companies.Environment and sustainability projects experienceAutomation of workflows to ease out day to day operationsExperience with NetsuiteLife at Truecaller - Behind the code:https://www.instagram.com/lifeattruecaller/Sounds like your dream job?We will fill the position as soon as we find the right candidate, so please send your application as soon as possible. As part of the recruitment process, we will conduct a background check.This position is based in Bangalore, India. We only accept applications in English. What we offer: A smart, talented and agile team: An international team where ~35 nationalities are working together in several locations and time zones with a learning, sharing and fun environment. A great compensation package: Competitive salary, 30 days of paid vacation, flexible working hours, private health insurance, parental leave, telephone bill reimbursement, Udemy membership to keep learning and improving and Wellness allowance.Great tech tools: Pick the computer and phone that you fancy the most within our budget ranges. Do it your way: We work in-office on Tuesdays, Wednesdays and Thursdays with flexibility on the other days.Office life: Enjoy your days with breakfast, lunch and a wide range of yummy snacks and beverages, and have fun at our playroom! As well, exciting company parties and team activities such as Lab days, Running team, Geek lunch!Come as you are: Truecaller is diverse, equal and inclusive. We need a wide variety of backgrounds, perspectives, beliefs and experiences in order to keep building our great products. No matter where you are based, which language you speak, your accent, race, religion, color, nationality, gender, sexual orientation, age, marital status, etc. All those things make you who you are, and that's why we would love to meet you. PRB