Service Planner (II) - Australia

Position Description The Call Management Service Coordinator (SC) is responsible for the proactive planning of all incoming work order allocations received within a specific geographic territory or Customer responsibility. The SC is also responsible for ensuring that all available resources are effectively utilized and predefined service levels are consistently achieved and contractual agreements met.The primary function of the SC is to support the activities of the Customer Engineers (CEs) assigned to him or her or within a particular geographic region or territory. The SC´s plan, prioritize, assign, and monitor all open work orders for CEs. Additionally, the higher levels may be required to perform escalation management activities which provide end to end tracking for both field and customer.Key Areas of Responsibility The main duties of the Service Coordinator include the following: • Accept ownership of work orders routed to CALL MANAGEMENT • Proactive planning, prioritizing, and assigning all outstanding work order tasks for Customer Engineers, ensuring the prompt delivery of service to meet our contractual terms and conditions • Monitoring and controlling all outstanding work orders within specific geographical areas as assigned including resources and parts. • Scheduling appointments with security escorts or third party service providers as required. • Identifying and escalating to the Team Leader or the Territory Manager, or the correct person, any situation that will cause a work order to exceed the specific contractual response or fix time. • Working with other Service Coordinators when the movement of engineers across territory boundaries is necessary to fill any skill or resource shortfall. • Performing predefined start and end of day processes within the CALL MANAGEMENT. • Recording any requested information for customer complaints referred by any outside source and managing escalations as defined. • Maintaining effective and timely communication with engineers, obtaining regular progress updates for outstanding work orders, and handling all messages that are required to be transmitted to CEs within the territory. • Providing a central point of communication for engineers and handling any incoming telephone messages that may require to be transmitted to the engineers within the territory. • Utilizing information provided by Territory Managers to maintain the current duty roster/CE schedule, record all incidents relating to CE availability, sickness, holidays, and planned work commitments. Regularly inspecting any holiday and absence tools used by the Territory Managers. • Escalating to the team leader and territory manager when available CE resource levels fall below the determined specified limit and reporting daily records regarding CE availability and workload. • Ensuring the correct and timely closure and completion of all work orders • At call closure, verifying entitlement of the correct serial number for the device being repaired, and ensuring correct bill type is included in each call to ensure that all cash and charge revenues are billed, except where automatic closure by the CE is available. • Provide parts management/coordination (working with Logistics for SLA'S) as assigned • Follow Global Call Management tools, process and procedures as documented and posted in GP&SScope Proactively plans, prioritizes, and assigns all outstanding work order tasks for Customer Engineers and ensures the prompt delivery of service to meet our contractual terms and conditionsWork Environment • The work environment may require rotation in work hours, weekend or holiday hours, and/or extended hours, as needed, to accommodate 7 X 24 operations • The position involves prolonged periods of PC and telephone usage. • The Service Coordinator is accountable for continuously receiving and handling high volumes of work orders • The Service Coordinator works in a team environment and interacts with multiple internal customers.• Reports to the CALL MANAGEMENT Team Leader Education and Background Education and Experience Requirements • Graduate in any discipline with two to three years experience in the area of Coordination / customer Service and Support preferred • Basic PC literacy • Keyboard proficiency • Understanding of geographical areas and ability to utilize mapping tools for assigning work orders • Understanding of Windows-based applications/tools • Relationship building skills • Excellent communication skills, verbal and written as well as listening skills PRB