Project Executive

Calex is a specialist training and consultancy organisation working in partnership with several market-leading automotive manufacturers. We are currently seeking to recruit a Project Executive to join the team at the Volkswagen National Learning Centre in Milton Keynes. The successful candidate will ensure that product launches, new courses, blended learning and a variety of tactical projects are delivered to timescales and budgets under the direction of the Learning Content and Production Manager. Candidates should ideally have a Learning & Development background, and possess significant demonstrable Project Co-ordination experience, and evidential first-hand working experience of web-based project management software and reporting mechanisms. This is an exciting opportunity to join one of the most successful and innovative automotive organisations in an important role which will help drive current and future success of the National Learning Centre’s retail training programmes. We are looking for an individual who is: · Confident in their expertise, with the ability to share expertise across the team and to build a better solution, adopting an innovative and future focused mindset that leads to the provision of world class learning solutions · Curious, asks questions, provides solutions to business challenges and is able to prioritise their workload · Experienced in positively challenging the status quo in the pursuit of driving our learning offer forwards · Able to engage, inspire and motivate our learners and team members Key Responsibilities

• Plan and implement projects in line with brand expectations according to agreed process
• Agree project scope, goals and deliverables to the Volkswagen Group, Brands and Learning Services
• Report on projects to meet contractual obligations and meet stakeholder expectations
• Ensure that quotes, budgets, Purchase Order’s and invoices are processed and communicated in line with current procedures
• Manage supplier relationships – monitor performance against service level agreements, chair regular meetings, maintain open feedback regarding service and monitor spend against budget
• Facilitate effective project meetings as and when required
• Maintain excellent communication regarding project status to all stakeholders
• Manage project resource allocation to a range of teams and external agencies / stakeholders
• Manage the course scheduling logistics including pilots and Train the Trainer
• Show clear problem / conflict solving resolutions when applicable
• Ensure seamless flow of project activities
• Ensure working relationships are effective for timely project completion
• Undertake your duties in a professional and punctual manner, reflecting and championing Calex, and VWG’s values and expectations at all times
• Work closely with the Calex Account Management team, and other key personnel, to manage its relationship with VWG, and ensure that KPIs are achieved
• Adhere to and follow all policies and procedures
• Undertake ad-hoc reporting and administration, as well as attending meetings (onsite and offsite) as deemed necessary by Calex and VWG

About You · Experience in project co-ordination / management · Experience in coordinating multiple projects for high profile customers · An engaging and dynamic communicator · Good level of IT knowledge · Good working knowledge of Smartsheet · Experience of strong financial control and risk management · Ability to guide and support group decisions to align with organisational goals · Excellent all round project planning and organisational skills · A team player yet capable and willing to work on own initiative · Comfortable with taking an innovative approach to the solution of business delivery issues. Our Calex Values

• Caring & Supportive
• Open & Honest
• Welcoming & Inclusive
• Collaborative & Inspiring
• Enjoyable & Rewarding
• Flexible & Adaptable
• Accountable & Reliable
• Healthy & Sustainable

If, like us, you strongly believe in learning that impacts personal and business performance, we’d love to hear from you. To apply, please provide a full and up to date copy of your CV together with a covering letter detailing the skills you have that make you suitable for this role. Salary & Benefits Up to £28,000 dependent on experience, plus car allowance of £328.50 per month (Total £3942 pa)25 Days Paid Annual Leave. Calex Employee Benefits Package (inc. High Street Discounts, Online GP, Welfare Scheme). Pre-employment Checks Calex will undertake the relevant/standard employment checks with any successful candidate. This includes contacting all nominated references, as well as checking candidate ID, driving licence (if appropriate) and right to work in the UK. Some roles may also be subject to further pre-employment checks (confirmation will be provided through the recruitment process). The nature of this role may necessitate that we undertake a DBS check. Employment The successful candidate will be employed by Calex UK ( Calex are a specialist automotive training provider and provide training staff and expertise including Trainers, Developers, Digital Learning Experts, and Administrators to Volkswagen Group UK. The successful candidate will join an established team, at the VWG National Learning Centre in Milton Keynes. Place of Work VWG National Learning Centre, Wymbush, Milton Keynes. We currently operate hybrid working with at least 60% of time in the National Learning Centre with the opportunity to work up to 40% remotely. Time spent in the office may change. There will also be times when it may be necessary to work from alternative locations, e.g. VWG facilities and retailers, and other sites as necessary to perform the role. Visa Sponsorship Calex UK is not on the register of Worker and Temporary Worker licensed sponsors Closing date: Sunday 14 April 2024 Unfortunately, we cannot respond to everyone. If you have not heard back from us with 14 days your application will not have been successful.