Job details
To coordinate and implement departmentactivities and projects, as assigned. Provide administrative andoffice support and assistance to department management. What will Ibe doing? An administrative assistant provides the Team withadministrative support, including typing, filing, answeringtelephones, taking messages, maintaining appointment calendar,internal customer service and other general office duties.Specifically, you will be responsible for performing the followingtasks to the highest standards: Primary responsibility is to keepan accurate and up-to-date filing system, tracing of all business,correspondence, entering and upkeep the data. Also answers thetelephone and directs to proper person, and, if necessary, givesknowledgeable information about the property and department.Co-ordinates and follows up with internal departments and liaisebetween all the outlets and the Retail manager. Follows up on staffattendance, daily roster and all retail staff related documents forthe Dept. Ensure all correspondence is filed in a methodicalsystematic basis for future follow ups. Attend meetings, record anddistribute the minutes and follows up on action items if requestedby the retail manager. Use a diary or to-do list for dailyassignment/task. Ensure that trace file is checked and action(ed)on a daily basis. Ensure all outgoing correspondence is typed,proofread and distributed or sent to the highest possible standard.Prepare letters, memos and other correspondences on behalf ofretail manager. Maintain and follow up Inventory databaseregularly.
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Confidential
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