Project Co-Ordinator
Job details
Join us to become part of one of the most respected companies in the MICE sector. In this role you will be expected to assist the Project Manager with daily tasks that are required to handle MICE groups from conception through to operations and final account reconciliation. You will be reporting to the Senior Project Manager. Tour Partner Group is a group of leading B2B destination management companies for the United Kingdom, Ireland, the Nordics and Baltics. Formerly known as Hotels & More, Irish Welcome Tours and Trans Nordic Tours, the brands have come together under one identity, uniting as one strong brand. Tour Partner Group brings together more than 300 destination specialists, designing B2B travel for groups, FIT and the MICE industry. We have offices in London, Edinburgh, Dublin, Copenhagen, and Phoenix. Our mission is to deliver personally tailored, authentic tours. Perfectly. Your responsibilities
What will I be doing?
- Assist in the coordination and servicing of MICE Groups, site inspections and Fam trips
- Assist in creating PowerPoint proposals and Excel costings from a given template
- Supporting the events manager with logistical and administrative support
- Contact by email or by phone suppliers to enquire availability, rates, confirm bookings and services, and request invoices
- Update our current CRM platform with new clients and suppliers' data
- Assist in the maintenance of our database (including our price grid, venue decryptions and library)
- Some overtime evening and weekends may be necessary
What skills do I need?
- Bachelor's Degree / higher education qualification / equivalent in hospitality or related field
- Excellent Computer literacy - Proficiency in MS Office especially PowerPoint and Excel
- Previous experience working in a DMC, events company or similar environment advantageous
- Full drivers’ licence is an advantage
- Ability to carry out various tasks efficiently, comply with instructions and work under pressure effectively
- Flexibility in day to day job demands, remain focused when priorities and practices changes
- Be clear, concise and professional in all communications both written and verbal
- Be resourceful and creative when faced with obstacles
- Ability to follow up and see project through to completion
- Ability to take full ownership for specific task or project
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