Associate Director, IT Budget & Operations

Associate Director, IT Budget & Operations page is loaded Associate Director, IT Budget & Operations Apply remote type On-site locations Worcester time type Full time posted on Posted 27 Days Ago job requisition id R0002691 JOB TITLEAssociate Director, IT Budget & OperationsLOCATIONWorcesterDEPARTMENT NAMEInformation Technology CIO DivisionDIVISION NAMEWorcester Polytechnic Institute - WPIJOB DESCRIPTION SUMMARYAs part of the User Success and Experience team, the Associate Director, IT Budgets and Operations, is a critical leadership role responsible for the strategic and effective management of the IT Division's financial operations, business processes, and administrative functions. This multifaceted position demands a blend of financial expertise, operational acumen, and leadership skills to drive efficiency and optimize budgetary resource allocation within the IT department.This is an on-site position with a hybrid option and a flexible work schedule.The salary range is $65,000-$75,000, depending on experience.JOB DESCRIPTIONResponsibilities: Financial Operations  Budget Management  Lead the development and ongoing management of the IT Department's operating and capital budget s , ensuring alignment with departmental goals and university budgetary frameworks. Collaborate closely with senior IT leadership to understand their infrastructure and software needs and translate them into strategically allocated budget resources. Work collaboratively with the Finance Department to forecast operational and capital budget needs on a quarterly basis. Analyze budget variances, identify areas for cost-saving opportunities, and recommend adjustments to optimize resource utilization . Create comprehensive budget reports and presentations for senior management to communicate financial performance and budget utilization . Financial Oversight and Reporting  Oversee the processing and reconciliation of all financial transactions for the IT Department, ensuring accuracy and adherence to accounting principles. Serve as the primary contact for external vendors regarding invoice payments and maintenance contracts, fostering positive relationships and ensuring timely and accurate settlements. Conduct thorough monthly reviews of budget reconciliations and identify any discrepancies . Manage and monitor technology-related accounts payable for major campus infrastructure projects, ensuring timely processing of invoices and accurate recording of expenses. Facilitate the renewal of IT software and hardware maintenance contracts and license agreements, negotiating favorable terms and cost-effectively managing upgrades. Work closely with IT managers to understand their academic software needs and ensure efficient implementation and management of maintenance agreements. Procurement and Compliance  Champion the adherence to university purchasing regulations and best practices within the IT department, ensuring all transactions are ethical and compliant. Provide training and guidance to IT staff on the proper utilization of financial systems and procedures, including purchase cards and the Workday financial system. Collaborate with the Procurement department to streamline IT purchasing processes, identifying opportunities for improvement and implementation. Office Operations and Administrative Tasks Hire and supervise student employees , including approving time submissions and maintaining accurate payroll records within Workday and Financial Aid systems. Delegate and oversee administrative tasks ensuring smooth and efficient office operations. Oversee IT vehicle operations, ensuring proper maintenance and adherence to all licensing and insurance requirements for drivers. Assist with travel and conference arrangements for IT staff, streamlining logistics and ensuring cost-effectiveness. Manage and maintain various departmental resources and processes, such as o rganizational charts, electronic sign age , employee contact information , key distribution, etc. Other duties as assigned. Requirements: Bachelor's degree.  Strong written, verbal, and interpersonal skills.  Minimum of 5 to 7 Years of e xperience working with budgets and accounting procedures.  Must be able to prioritize and organize work effectively and be able to manage several projects simultaneously.  Ability to work well independently as well as a member of a team in a fast-paced environment. Previous experience dealing with, and knowledge of, responsibilities associated with handling confidential documents and information.  Solid computing skills, including experience using Microsoft Word, Outlook, and Excel required . Workday and Workday Adaptive Planning experience is a plus.  Please include a cover letter with your resume for consideration.FLSA STATUSUnited States of America (Exempt) WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination. Welcome Thank you for your interest in a career with Worcester Polytechnic Institute. You may review the status of your application on your candidate home account. Please continue to check for new openings and follow our social media links to stay up to date on what is happening at WPI. WPI strives to provide very competitive and comprehensive benefits ranging from health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life and much more. If you want a new challenge and want to make a difference, then WPI can help you get there! WPI is a vibrant, active, and diverse community of world-renowned faculty, extraordinary students, and dedicated staff—all committed to changing the world. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more. WPI is committed to creating an inclusive workplace culture where everyone feels valued and respected; a place where every student, faculty and staff member can belong, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace. Please take the time to read our diversity r ecruitment brochure showcasing testimonials from many of our employees who come from diverse backgrounds and contribute to the vibrant and inclusive community at WPI.

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