Finance & Administration Officer (Ed Support Level 1-Range 3)

Finance & Administration Officer (Ed Support Level 1-Range 3) Job posted: 10/04/2024

Job type: Full time / From 06/05/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1410549

Selection Criteria Your application for this position must specifically address each of the selection criteria below: SC1 Demonstrated capacity or experience and skills to undertake the Finance and Administrative role with a high-level of attention to detail and the ability to manage tasks from start to finish.

SC2 Demonstrated high level written and verbal communication skills with an ability to relate effectively with the wider school community, including teaching and support staff, students, parents, and external providers.

SC3 Demonstrated knowledge and ability in the use of Cases21 Finance, Compass events, Google Suite with demonstrated experience of DE best practices, processes, and procedures with the ability to meet deadlines.

SC4 Demonstrated ability to work independently, flexibly, and constructively in a team ensuring that confidentiality is maintained.

SC5 Demonstrated ability to bring a professional, positive, and proactive approach for our School Community within a very busy and dynamic front office.

Please include the name, email address and phone number of at least 3 relevant referees who will need to complete a reference addressing the Key Selection Criteria for you. Role Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities Accounts Payable & Accounts Receivable Assets Fee allocations, reversals, credit notes Process Excursions/Activities/Camps on Compass Event reconciliations  Ensure all relevant financial reports are checked and any discrepancy is investigated and reported to senior management. Provide advice to program coordinators and teaching staff on spending against the budget. Process CSEF Provide administrative support responsibilities including general reception, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork Undertake additional duties as requested by the Business Manager, Office Manager or Principal. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******

Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location Profile Located on beautiful Wurundjeri Country, Strathtulloh Primary School has been educating with HEART since 2022. We are a brand-new state of the art school, located in the suburb of Strathtulloh. 

Our students are phenomenal learners, supported by a community which really values and supports education and our school. School Wide Positive Behaviour Support (SWPBS) and Respectful Relationships (RR) feature strongly at our school, along with a culture that supports positive, proactive and passionate wellbeing and learning for students and staff. Our students, staff and community demonstrate outstanding positive behaviours and consistently work to demonstrate and build their #StrathtullohHEART.

We pride ourselves on being an inclusive and progressive school community. Our staff are our most valuable resource, and we provide support & recognition accordingly.

Why work at Strathtulloh?  8.15am to 2.30pm student school times; Numerous strategies in place to reduce workload and an improved work life balance;  Professional Learning, Coaching and Mentoring programs open to ALL staff; Collaborative Team Environment - you're not alone, you have the support, shared planning, knowledge and camaraderie of a team; Free before & after school program for children of staff;  On site Cafe with great coffee! The Strathtulloh community are encouraged to be Helpful, Excelling, Accepting, Resilient and Trustworthy people as they demonstrate, support and strive for a #StrathtullohHEART 

The successful candidate will be joining amazing professionals in our Admin Team of staff at our school. 

If you are interested in a tour please email Bernie at ****** requesting an appointment, we strongly encourage you to apply even if you cannot make a tour.

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