Executive Officer

Whole of Government Programs

Tasmanian State Service

Applications must be submitted by Sunday 21 April, 2024 11:55 PM

Sunday 21 April, 2024 11:55 PM AEST

Award/Classification: Tasmanian State Service Award - General Stream Band 4

$80,593.00 to $92,764.00 per annum

Employment type: Fixed-term, full-time

Region: Statewide

Thee Executive Officer is responsible to coordinate the flow of information and requests between departments and Ministerial offices.

Executive Officer - Whole of GovernmentThis recruitment process is for multiple current and future opportunities across the Tasmanian State Service and suitable applicants will be eligible for roles for a period of 12 months. Suitable applicants can be selected for roles across multiple agencies and ministerial portfolios. Working with the Tasmanian State Service (TSS) provides you with opportunities to advance your career or branch out into new areas of interest. Ongoing training and development will help you to learn new skills and a build career full of challenges and opportunities.

As an employer, the TSS aims to provide a workplace that is free from discrimination, safe, and inclusive. Our employees are diverse in gender, languages, ethnicity, cultural background, age, sexual orientation, and religious beliefs. They are also diverse in their skills and qualifications, where they live and work, their life and work experiences, personality, abilities, family and caring responsibilities, and their experience of disability.

The TSS is committed to providing flexible and inclusive workplaces that celebrate diversity and welcomes a range of applicants to apply. The TSS is committed to upholding the highest standards of integrity and ethics. We are looking for individuals who share our dedication to excellence, fairness, and accountability in all that we do.

Position objective:As part of the Tasmanian State Service, the Executive Officer is responsible to coordinate the flow of information and requests between departments and Ministerial offices, to ensure that all information meets specified standards, requirements, and timeframes. Prepare and review documentation, provide advice and guidance to ministerial and departmental staff in relation to document preparation, clearance requirements and timeframes and undertake duties to support the efficient and effective operation of the offices.

Duties:As primary point of liaison between a department and the office of a Minister regarding the movement of documents, coordinate the flow of documents;Liaise with departmental and ministerial staff to ensure the timely preparation of correspondence, briefings, event packages, parliamentary information, and other documents;Under the guidance of an Office of the Secretary supervisor, implement and evaluate policies, systems, and processes to maintain and improve standards of service delivery;Review documents with respect to adherence to the style guide, grammar and fit-for-purpose content before they are presented to advisers and/or Minister;Provide guidance, assistance, and recommendations to departmental and ministerial staff with respect to the preparation and presentation of advice and documentation;Ensure documents are managed and transmitted in accordance with approved information management systems and requirements;Develop effective networks and sound working relationships with a range of stakeholders that are client focussed, proactive and responsive;Undertake other duties that may be required to assist in the effective and efficient administration of the Minister's office;The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying positions at this classification level.Hours per fortnight Up to 73.5 hours - flexible options available.

Download the Statement of Duties and application process

Electronic submission of application is preferred, please click the blue 'ApplyNow' button.

You will be prompted to complete a 1-2 page short application outlining your experience, skills and knowledge as they relate to the Statement of Duties and a resume.

Please note that we do not require a separate statement addressing the selection criteria. If you have any difficulty uploading your application, please contact us prior to the closing date on(03) 6270 5607 or (03) 6270 5599.

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