Office Manager

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Wenco International Mining Systems (www.wencomine.com), a subsidiary of Hitachi Construction Machinery (HCM), provides industry leading, innovative technologies to customers in the mining and material movement sectors, enabling sustainable and safe operations.

Reporting to the Head of Administration (Corporate Project Manager) at the head office, the Office Manager's primary responsibility is to manage general office support and general administrative support.

This role will 100% in-office based at Wenco's Brisbane office.

? Key Deliverables and ResponsibilitiesFront of office support including greeting staff and visitors, answering the general office phone and providing general administrative support to all departments and/or employees;Coordinate outgoing courier shipments and distribution of incoming mail and packages;Manage the Company's cell phone plan in co-ordination with head office IT and office manager, including issuing phones as needed, monitor usage and suggest plan changes to meet business needs, assist employees with adding temporary coverage when they are required to travel, etc.Responsible for overall facilities management including:Coordinating with the landlord and external vendors for repairs & maintenance,Monitoring of the security system, issuance of security pass cards & be available after hours to be the first point of contact for the security company,Maintaining and ordering office supplies, coffee/tea, first aid supplies, furniture, and general equipment;Ensuring proper functioning and maintenance of photocopiers and printers;Ensuring meeting rooms and kitchens are clean and tidy daily;Assisting in updating the office layout and seating plan as required,Support Australian office staff with regards to Wenco's Travel ProgramAssist the Human Resources department with various activities including:Onboarding of new hires and first day orientationBeing an active member of Wenco's Joint Health & Safety Committee & Social CommitteeArranging employee virtual wellness events, preparing and posting compliance information, assist holiday event set up, etc.Assist with IT with provisioning laptops for new employees or other minor ad hoc IT asks?

Experience and Knowledge3+ years of experience in an Office Manager roleExperienced working in a role and environment which requires confidentiality be adhered toEvent planning and coordinating experienceStrong knowledge of Microsoft Office applications (Excel, Word, PowerPoint, Teams & SharePoint)Good knowledge of Adobe Acrobat ProOccupational First Aid Level 1 Certification an asset?

Skills and AbilitiesStrong organizational skillsDetail orientedExcellent communication skills, including the ability to write clear, formal business communicationsExcellent interpersonal skillsStrong time management skillsStrong ability to multi-task, and prioritizeStrong problem-solving skills with an ability to think outside of the box and be resourcefulWenco advances the efficiency and safety of the world's surface mining equipment through our fleet management systems.  We are committed to providing a stable yet exciting work place environment for individual employees to build and grow their career with the Company.

Wenco is an Equal Opportunity Employer.

? Disclaimer The information in this description has been designed to indicate the general nature and level of work performed by employees.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.   It is not intended as an employment contract.  Job descriptions are subject to change, which may not necessarily affect compensation.

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As our team experiences high volumes of applications, only shortlisted candidates will be contacted. To be considered, please ensure a resume is attached.  

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