Senior Administration Assistant

About RSM AustraliaRSM Australia has been helping clients with their audit, tax and consulting needs for over a century. With a team of over 1600 professionals, we are now one of the leading professional services firms in Australia, spanning 32 offices across the country.RSM offers the combined benefits of a big firm including extensive networks, training and career opportunities - within a highly supportive, people-oriented workplace. This combination provides a great environment to build skills and confidence. We help our people achieve to their best.About the opportunityWe are looking for an experienced Administration Assistant with a background in public or private accounting firms or similar. The successful candidate will provide support to the team and also provide relief duties of the Executive Assistant to the Partners and Principals when required.Key Responsibilities Providing administrative supportManagement of client database and client tax lodgement systems;Assist with client billing and reporting;Assist with arranging functions and events.Arrange and order promotional products and marketing material for Partners.Assistance with editing, formatting and finalising proposals, engagement letters and advice documentsGeneral adhoc administrations duties as required, including couriers, scanning and filing electronic documents, archiving and maintaining registers.Supporting the Executive Assistant in executing her primary responsibilities.Organising meetings, including preparing the agenda and all supporting documentation, room bookings and invitationsMaintain office and stationary supplies;Assist with the incoming and outgoing mail;Provide relief assistance to the four Partners including the two Principals as required.Management of travel arrangements for the professional staff. About you Minimum 2 years in a similar rolePrevious experience in a public or private accounting firms or similarStrong communication skillsStrong attention to detailStrong organisational and time management skills to meet deadlinesGeneral IT and Social media awarenessExcellent proficiency in Microsoft Office products with demonstrated computer literacyExperience in a public accounting or professional service firmExperience with Xero, ASIC, OneSource, Greatsoft and iManage will be highly regarded! Life at RSM:RSM provides a great environment to build skills and confidence and we help our people achieve their best. We are trusted advisors to our clients, so it is critical for us to find the right people for the job on offer. Our network of offices across Australia and around the world allow us to offer a personal service to all our clients regardless of where they are!The RSM diversity and inclusion strategy is referred to as Diversify. RSM is committed to a diverse workforce and an equitable and inclusive workplace, where everyone can achieve success.