VIP SAGE HR / Payroll Accounts Administrator - Warehouse

VIP SAGE OR Navision HR / Payroll Accounts Administrator + including Warehouse/ Stores experience - Gauteng

To start immediately

PERMANENT POSITION

Qualifications:

• Must have a Matric Certificate

• Warehouse Certificate will be an added advantage

• Must have a Certificate OR Diploma in Human Resources Management

• Must have Diploma OR Certificate in Payroll.

Essential experience:

• *Must have working exposure in a Engineering Warehouse/ Stores environment

• Must have Experience running payroll of Minimum 100 people on Navision or VIP Sage is essential

• Must have also working experience in all HR Human Resources Management duties

• Accounts - Processing of creditors.

Purpose of the Job:

• To ensure all admin duties for HR including Payroll have been adhered to and all documentation in place for audit.

• To carry out the plant`s Purchasing activities and ensure management of stock

WAREHOUSE EXPERIENCE DUTIES:

• Stock Management

• Controlling of Consumable stores

• Stock take of Consumable stores

• Managing stock levels

• Processing of daily issues from Consumable stores

HR ADMINISTRATION DUTIES

• Weekly Wages

• Capture leave forms on the VIP system

• Print clocking cards of each department.

• Calculate it and forward to relevant supervisor / foreman.

• Once all clocking cards have been authorized, capture on the system.

• Ensure that nightshift allowance balances and everyone is paid correct and authorized hours per week.

• Ensure shifts have been calculated correctly.

• Ensure hours and relevant payroll reports are printed periodically and approved by HR Manager or Finance Manager ahead of transfers into banks.

• Process payroll with full back-up of the system.

• Ensure System annual and other licenses are renewed in time and up to date.

• All the above need to be completed by latest 1pm on wage day.

• Update reports for wage costings, absenteeism and overtime

• Compile Monthly hours and cost reports which should be completed 48 hours after last wage run of the month.

• Do third party payments, reports and EMP201

• Hours and costs report should balance with weekly wages paid for the month end.

• HR duties also include: Terminations, Leave Management, Overtime, Record keeping, Ensure a proper Filing system

• Assist co-ordinate HR Related activities

• Payroll. Ensure a proper Filing system by ensuring that you -Open new files for new employees,

• Assist employees and their families with benefits claims as well as filling of relevant forms.

Accounting/ Bookkeeping

• Previous experience running payroll of Minimum 100 people on VIP SAGE.

• Knowledge of Navision will be an added advantage

• Knowledge of Engineering Company will be an added advantage

IR Support

• Assist HR manager is following up on outstanding IR matters

• On request of the HR Manager, capture minutes and keep records of all IR activities

• Assist HR Manager with relevant administration in the event of Industrial actions CCMA

• Keep a register of all IR Matters

Other

• Supervision of Cleaners

• Collection of relevant documents in the event of recruitment.

• Assist employees and their families with benefits claims as well as filling of relevant forms

FINANCE AND PUCHASING

• Purchasing

• Generate Purchasing orders on Request

• Generate GRN

• Liaising with Suppliers

• Taking and comparing quotations from different suppliers to ensure effective purchases or Good quality and cost

• Attending to supplier Queries