HR & Office Coordinator

POSITION TITLE: HR & Office Coordinator TYPE: CONTRACT DURATION: 12 MonthsLOCATION: VAUGHAN, ON, CAABOUT UPGC:UPGC is a Canadian Company supporting 3 iconic brands, KFC, Taco Bell & Pizza Hut! Certified as a Great Place to Work for the last 6 years. At UPGC we are a small but mighty team leading the purchasing & distribution functions for all goods and services supplied to our KFC, Pizza Hut & Taco Bell franchisees' restaurants.Want to learn more about us? Visit our website at www.upgc.comUPGC Inc. offers competitive compensation, and an incredible supportive work environment.POSITION SUMMARY : Join us in a temporary role that spans 12 months, where you'll be at the heart of our Talent & Administration Department. You'll handle various confidential HR, operational, and office tasks, while also providing essential administrative support to our Chief Supply Chain Officer and Leadership Team. Your contribution will be vital in nurturing our positive organizational culture and supporting our people agenda, communication strategy, and overall planning and organization efforts to keep us aligned with our company goals and priorities.ROLES AND RESPONSIBILITIES:•Support daily office activities and the HR function•Provide support for the recruitment process•Support the New Employee Onboarding process by drafting welcome letters, preparing welcome binder, and preparing and processing new hire documentation•Coordinate employee training sessions, encompassing both internal and external programs•Work closely with the Talent & Administration Manager to craft and refine policies and procedures.•Respond to HR inquiries from team members•Update HRIS system with vacation, PTO, and new employee paperwork and run reports as necessary•Support HR Payroll and Benefits function by gathering appropriate documentation for payroll processing•Research, source and negotiate new suppliers and/or goods & services for the office and our team members•Ensure proper stock of kitchen, office supplies and place orders when needed•Ensure the website is kept up to date, set up new users, remove users and respond to website enquiries or direct them to the appropriate individual for action•Ensure the office telephone system is up-to-date and make changes as needed•Ensure the office is kept in a professional and well-organized manner to showcase a Best in Class Organization and demonstrate a Great Place to Work while ensuring employee safety•Aid in distributing various internal and external communications• Plan and organize corporate events and associated logistics within budgets provided• Maintain proper governance of documentation and filing systems, including documenting and updating processes and procedures• Provide calendar support to the Chief Supply Chain Officer & other LT team members as requested• Arrange complex and detailed travel plans, itineraries, and agendas• Organizes meetings and develops agendas and meeting materials (such as presentations and reports)• Other duties as assignedCORE SKILLS & COMPETENCIES:• Experienced and flexible administrator with a high attention to detail that acts with a high degree of professionalism, confidentiality, sound judgement and integrity• Ability to conduct research, analyze it and present data in a succinct and well-written manner• Advanced computer skills in entire Microsoft platform including Word, PowerPoint, Excel• Excellent writing, editing, grammatical and organizational skills• Excellent verbal and written communication skills• General knowledge of various employment laws and practices• Skills in database management and record keeping• Excellent organizational and project management/planning skills with the ability to prioritize• Must be a team player and interact well at all levels of management as well as internal and external stakeholders• Good working knowledge of HRIS systems• Be focused yet flexible to adapt to changing needsEDUCATION & EXPERIENCE:• Post-Secondary Education in Business Administration, Human Resources, or equivalent work experience• Working knowledge of HR practices, procedures, and legislation• 2+ years' experience in a similar capacity• Advanced computer skills with entire Microsoft platformWORKING CONDITIONS:• Travel local and domestic as required (must have valid driver's license)• Primarily in an open office environmentUPGC Inc is an equal opportunity employer and encourages applications from all qualified candidates. We are committed to a diverse and inclusive workplace. In addition, UPGC is committed to providing accommodations for people with disabilities.Candidates being considered for the position will be required to do some testing, provide evidence of education as well as personal and professional references. Food and Beverage Services,Consumer Services,Transportation, Logistics, Supply Chain and Storage