Executive Assistant

At Airwallex (airwallex.com) , we're building the future of global finance on one platform. Founded in 2015 in Melbourne, Airwallex is the leading financial technology platform for modern businesses to grow beyond borders. With one of the world's most powerful payments infrastructure, our technology empowers businesses of all sizes to accept payments, move money globally, and simplify their financial operations, all on one single platform. If you're excited to do the most ambitious work of your career and change the way money moves around the world - join us! As the Executive Assistant, you will be integral in supporting our technology executives by efficiently managing a diverse range of administrative, logistical, and project-oriented tasks. This role is perfect for individuals who excel in fast-paced environments and are characterized by their meticulous attention to detail, proactive nature, and exceptional organizational skills. Your efforts will be pivotal in enabling our executives to concentrate on their strategic responsibilities by handling the operational aspects of their roles with high proficiency. What You Will Do:

• Invoice Management : Oversee the creation and management of Purchase Orders using the Oracle system, ensuring that all administrative tasks related to invoicing and budgeting are executed with precision and efficiency.
• Communication/Coordination : Serve as the primary point of contact for both internal and external stakeholders, managing communications and coordinating significant events such as monthly all-hands meetings, offsite gatherings, and other critical stakeholder interactions.
• Project and Task Management : Support the management and oversight of key internal projects, facilitate meetings, and ensure the accurate and timely documentation of meeting notes and necessary follow-ups.
• Calendar Management : Assume full responsibility for managing the calendars of executives, meticulously scheduling appointments, meetings, and events to prevent conflicts and optimize the executives' time.
• Travel/Logistics : Manage all travel logistics for multiple executives, including arranging flights and accommodations, handling transfers, organizing visa requirements, and addressing other travel-related tasks.

Who You Are:

• You are exceptionally organized and capable of juggling multiple tasks and projects concurrently.
• You possess superior communication skills and are comfortable liaising with stakeholders at all organizational levels.
• You are proactive, routinely anticipating the needs of the executives you support to ensure seamless and efficient management of their schedules and responsibilities.
• You demonstrate a strong commitment to your duties and are meticulous in your work, paying close attention to every detail.
• You adapt quickly and thrive in dynamic, ever-evolving environments.

Skills and Experience You Will Bring:

• Degree holder with at least 3+ years of experience in an executive assistant role, ideally supporting C-level executives.
• Proficient in using Oracle, Concur or similar ERP systems for managing financial and administrative tasks.
• Experienced in project management and coordinating large-scale events and meetings.
• Highly skilled in MS Office applications, including Word, Excel, and PowerPoint.
• Adept at managing complex travel arrangements and logistics for multiple executives.

This role is designed to be both challenging and highly rewarding, offering you the opportunity to significantly contribute to the efficiency and success of our leadership team. If you are a driven, detail-oriented professional who relishes making a positive impact, we encourage you to apply. Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don't regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know. Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary.