Administrative Assistant

A three-time SABRE Canadian Agency of the Year winner. North has achieved unprecedented success since launching in 2011. North disrupts the industry with its approach to PR, influencer, social and digital, establishing itself as a Canadian agency leader.Where other agencies begin to stagnate, North has found the sweet spot between boutique and large agency: this 'twelve-year-old start-up' is running on fresh momentum.What's the secret? While a slew of major new clients are tapping the team for their unique blend of expertise, many of North's "OG" clients are expanding their work with the agency, fuelling organic growth.We're an agency all about taking risks, thinking big and a true belief that good ideas can come from anywhere.(And yes, the rumours are true: North is a "No timesheet agency.")Job DescriptionWe're looking for a dynamic Administrative Assistant to help support our leaders and teams, all while keeping our family of agencies running like a well-oiled machine. In this unique role, the Administrative Assistant will directly support 3 members of our executive team as well as the broader teams within our growing agency family of North Strategic, MSL Canada, Notch Video and MSL Studios. They will assist across a variety of aspects to support the agencies.Some of the amazing work you'll do:Provide administrative support to 3 members of our executive team (CEO, North & MSL, President, MSL and President, North). Tasksincluding:calendar managementtracking and submitting of expensestravel bookingother ad hoc tasks as requiredExpense report supportfor our VP, FinanceWork with our social committees to organize events and help to foster a best place to work environmentWorkwith HR and IT to facilitateAll Staff meetings and ensure they run smoothlyParticipate in the planning and rollout of office administration and IT projectsAct as a liaison between our teams and the shared Publicis Groupe IT and Facilities teams to ensure smooth operationsSupport the teams on an ad hoc basis including ordering client gifts, organizing uber vouchers, client mailers, etc.Data entry of timesheets for freelancers as neededMaintenance of agency wide subscriptions and membershipsOwnership and maintenance of company-wide distribution lists and account access/memberships as well as ad hoc administration of Google and Dropbox company accountsAssist in preparation of client presentationsAllocate time to cultivating relationships with senior leaders and expanding a strong network of contacts across the officeEstablish relationships with 3rd party vendors to help keep the agencies running smoothly and efficientlyQualificationsOur successful candidate will possess some of the following attributes below. This is just a starting point - if you feel you don't meet all of the suggested experience and/or skills, we still encourage you to apply!Who you are:Excellent interpersonal, communication and organizational skillsProactive, positive and professional personality with the ability to deal with confidential and sensitive matters appropriatelyAbility to work in a fast-paced environment where you've always got multiple projects on the goBeing hyper organized is you in a nutshell, you thrive on having multiple moving targets and pride yourself in your ability to keep things on trackAbility to work under pressure and manage multiple requirements and deadlines related to the roleEnjoys working both independently and in a team environmentWorking knowledge of office specific software (Microsoft Office, Outlook, Teams, Box/Dropbox, Gmail)Deep integrity and strong work ethicYou enjoy working on a wide variety of projects and are interested in learning about the industryYou are a true team player who understands that even those tiny asks can have a huge impact; it's all in the detailsYou pride yourself in having a knack for names, faces and telling stories; getting to know the people on our team is what you're all aboutPrevious experience in the public relations, communication, advertising/media or related industries a plusAdditional InformationSomething we're most proud of is our level of employee engagement. Our employees love coming to work, but also have relationships that extend beyond the work week. As a team we celebrate our company and employee milestones and encourage quality time together. We take pride in our empowering entrepreneurial culture, which is a result of our strong commitment to employee engagement and continuous growth opportunities.What we're offering:Meaningful work where you can have a direct impactA culture of entrepreneurship, creativity, growth and collaborationWork with top talent at an award-winning agency on a serious growth trajectoryA focused commitment to career development and personal success - let us help youHighly competitive compensation and benefits package including substantial time off policies (like really. It's a big deal)Oh, and did we mention the perks?! Parental leave top-up program; cell phone & internet allowance, wellness and professional development allowances; mentorship programs; referral bonuses; social events…the list goes on! #workperksMonthly staff meetings so you're always in the knowThank you very much for your interest in working with us. We look forward to meeting you!NORTH STRATEGIC, MSL CANADA and NOTCH VIDEO are committed to workplace diversity and will provide reasonable accommodation upon request to applicants with disabilities throughout the hiring process. Advertising Services