Personal Assistant

A fabulous opportunity has arisen for a PA to join a prestigious design practice in South West London. This is a 1-year Fixed Term Contract and we are looking for someone available at short notice to interview and start. This hugely successful and prestigious business is looking for an eloquent, intelligent, professional and unflappable Personal Assistant who is excited to play an integral role and make a significant contribution. The role sits within the CEO Executive Office and you will work closely with the team to ensure Founder/Chairman’s business and personal life runs seamlessly. This is a busy and demanding position with full responsibility for managing complex diaries and schedules, arranging meetings, producing agendas and arranging international travel. This is an ideal position for an individual looking for an ambassadorial role in a creative, agile environment. You’ll be excited to work with Captains of Industry and gain a great insight into the art world. Duties will include:

• First point of contact/gatekeeper
• Managing busy and changeable diaries and schedules
• Arranging meetings, producing agendas, documents and papers
• Arranging international travel and producing itineraries (visas, transfers, booking restaurants)
• Public profile management
• Correspondence management – read, prioritise and action all correspondence on behalf of the Chairman
• Fast and accurate typing - Chairman often composes in long hand requiring accurate transcription
• Expenses and invoice management
• Undertaking research and project work

• 1:1 PA support for at least 2 years
• Ability to plan ahead and constantly be open to travel plans changing
• Attention to detail
• Able to work with methodical tracking systems / processes ensuring all requirements on Chairman’s To-Do list are captured and processed
• Clear and open communication ensuring seamless knowledge to all support team members at all times
• Must demonstrate calm, confident and professional demeanour at all times; particularly under intense pressure
• Creative problem solving and solutions oriented
• To effectively build relationships
• Team player able to work independently and proactively

• Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.