Office and Accounts Assistant (Contract and Remote)

Job Description

Hours: 12 hours per week, working on:

Monday, 9 am - 1 pm (fixed)Thursday, 9 am - 1 pm (flexi-hours) Friday, 9 am - 1 pm (flexi-hours) 

Inclusive Aotearoa Collective Tāhono is seeking an experienced, motivated and detail-oriented office and accounts kaimahi to join our tīma. 

About the Opportunity:As Tāhono’s new Office and Accounts Assistant, you will provide administrative support, handle financial tasks, and assist with a variety of office tasks on assignment. Strong communication skills, advanced software and computer literacy, and a can-do attitude are required.  

Tasks involved but not limited to are as follows: 

Office support

• Provide email assistance when required.

• Organising meeting agendas and taking minutes when required.

• Handling all website enquiries and managing data report requests.

• Setting up Zoom meetings for the team when required.

• Database support and management.

• Co-ordinating travel arrangements.

• Supporting the team in their various workstreams as needed.

• Undertaking other administrative assignments as required.

Accounting support

• Advanced skills in Xero are required - accounts payable/receivable.

• Ensuring invoices and timesheets are checked and verified as correct. If there are discrepancies, they are to be investigated and resolved appropriately before being sent for approval.

• Dealing with all enquiries related to invoices/payments, answering telephone calls and emails to ensure queries are dealt with professionally and on time.

• Reconcile credit card and accounts payable transactions with bank statements.

• Supporting month-end and year-end accounting processes and providing Xero reports to be shared at team meetings.

The person we are looking for has:

• A minimum of 3 years of administrative experience and Accounts Payable/Receivable experience in Aotearoa;

• Experience connecting and engaging with diverse communities;

• A commitment to upholding Te Tiriti o Waitangi and tino rangatiratanga;

• Strong organisational skills with the ability to prioritise multiple tasks and meet deadlines

• Proficiency in Google Suite, Slack, Xero and an open mind to learning new software and skills;

• Positive and enthusiastic attitude combined with an ability to take initiative and work autonomously without supervision;

• The capacity to work remotely, with the office equipment needed to fulfill the tasks required.

If you meet the requirements and would like to join our kaupapa, we would love to hear from you. 

We are an inclusive organisation and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of life experiences to join our diverse whānau.

Organisation

Inclusive Aotearoa Collective Tāhono

Job Summary

Office and Accounts Assistant, you will provide administrative support, handle financial tasks, and assist with a variety of office tasks on assignment.

Salary

$35-$40 per hour (depending on experience)

How to apply

Please send a Cover Letter and CV to kiaora@inclusiveaotearoa.nz by 5pm, Monday, 22nd April 2024.

Sector

Not for Profit

Cause (Sustainable Development Goals)

Gender Equality, Reduced Inequalities, Sustainable Cities and Communities, Peace, Justice and Strong Institutions