Facilities Coordinator
Full time
at Apleona UK
in
Ireland
Posted on April 17, 2024
Job details
The details for the selected vacancy are shown below.
- Advert Text Position Title : Facilities Coordinator Location : Limerick City & County Council Reporting to: Contract Manager Overall Purpose of the Job Accurately and efficiently manage and co-ordinate aspects of various Facilities ManagementContracts. The Facilities Coordinator will work closely with an existing team, headed up by a contractsmanager, to ensure the smooth running of these contracts.Services include Facilities Management, Hard and Soft Services, staff management, ad-hoc projectsand back off administration (updating CAFM, KPI deliverables, reporting). Main duties and responsibilities
- Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive WorkOrder requests.
- Ensures the timely execution of all Work Orders, within the permitted parameters.
- Ensure Key Performance Indicators are being achieved, escalating known issues to account manager
- Review and approve sub-contractor invoices and verify works done (reports & dockets)
- Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficientmanner.
- Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place priorto the work commencing.
- Knows and ensures consistent compliance with companies Health, Safety & Quality policies andprocedures.
- Ensures efficient management of all utilities, monitor and document consumption levels.
- Ensures efficient stock management and maintains sufficient levels of cleaning chemicals andconsumables.
- Ensures high standards of cleaning are maintained at all times in accordance with the companycleaning policy.
- Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded andreported.
- Ensure any accidental and wilful damage is recorded and reported promptly.
- Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sickleave, staff queries.
- Manage staff training through Human Focus.
- Be an Apleona ambassador
- Ability to work under pressure to tight deadlines
- Must demonstrate a flexible approach to work
- Providing accurate monthly reports on staff issues, PPM’s and reactive works on a monthly basis
- Excellent interpersonal and communication skills
- Solution minded
- Understand safe working practices and health and safety legislation
- Ability to work on his/her own
- Well-organised and capable of prioritising own work
- Flexible, Honest and reliable
- Will be highly motivated
- Needs to be a clear team player while at the same time exercising their own initiative in problemsolving
- A minimum of 3 year's experience coordinating Hard and Soft Facilities Services.
- Experience in managing people
- Experience with KPIs and client interactions
- A qualification in Facilities Management preferably or suitable qualification in a business or technicalfield.
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