Receptionist & Office Assistant
Full time
at Emap
in
Online
Posted on April 15, 2024
Job details
- Employment Type: Part-time 30 hrs/week, Permanent
- Base Location: East Croydon ( walking distance from East Croydon station)
- 4 days a week in the office( Tuesdays + Wednesdays plus 2 alternating days)
- Salary: £22,500 pro-rata ( £18,000 for 4 days/week)
- Application closing date: 20th April 2024
- Answering switchboard, assisting with phones being always maned.
- managing a daily record of visitors via the building visitor’s system,
- Directing guests through the office where necessary
- Scheduling and maintaining meeting rooms.
- Arranging refreshments and hospitality for guests and staff where necessary
- Providing admin support and arranging couriers
- Distributing post in/out.
- Maintenance and daily operation of the franking machine
- Maintain online diary.
- Cover for Office Manager in their absence.
- Keeping a log of office stationery and equipment ensuring rganistion and replenishment where necessary.
- Supporting the Events & Marketing Team, including mail outs and other ad hoc duties
- Assist Office Manager with admin work as and when events arise.
- Liaising with contractors and researching, Arranging, and attending meetings to gain cost effective competitive prices from suppliers for office contracts and maintenance.
- Daily maintenance of the kitchen and coffee machines replacing suppliers where necessary.
- Assisting with finance. Raising purchase orders
- Allocation and maintenance of the car park
- General office maintenance
- Skills and experience:
- Extensive knowledge of Microsoft packages including Word, Excel, and PowerPoint with the ability to create presentations at an advanced level.
- WordPress
- Administration experience
- Strong influencing skills with the ability to influence and negotiate for time and resources at all levels.
- Good knowledge of people and their departments.
- Evidence of success in prioritising and dealing with high level sensitive information and enquiries and taking appropriate action on a regular basis.
- Organisational awareness with the ability to operate with confidence and credibility across all functions of the Company.
- Resourceful and purposeful, with initiative, drive, and a strong desire to deliver exceptional results.
- Excellent verbal and written communication skills.
- Collaborative team player with excellent customer service, both internally and externally.
- Professional and polite telephone manner both internal and external.
- Good personal professional presentation
- Enthusiastic and a friendly approach to work
- Ability to build positive cross functional relationships.
- Problem solver able to wok on your own initiate while also taking direction.
- 25 days of holiday per year, pro-rata (with the option to buy or sell)
- Health plan
- Life assurance
- Cycle-to-work scheme
- Discounted gym memberships
- Retail discount vouchers
- Rail season ticket loans
- Private virtual GP access
- Pension scheme
- Income protection and more
- Continuous learning & development opportunities
- Seasonal flu jabs on site
- One paid volunteer day per year
- Summer and Winter parties
- In-house Excellence Awards and other innovation projects
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