Home New Zealand Executive officer
Home New Zealand Executive officer
Executive officer
Full time
at New Zealand Government
in
New Zealand
Posted on April 15, 2024
Job details
About this role
- Support a busy team of professionals & help keep the office running smoothly!
- Administration role
- Full time position based in Christchurch Men's Prison - Mātāpuna Special Treatment Unit
- We are looking for a strong team player who can manage office logistics and processes to join our team. Based at Christchurch Men's Prison Mātāpuna Special Treatment Unit you will work closely with the Manager Psychological Services to support our group of registered professionals in the provision of their work, office processes and project activities. With a keen eye for detail, you will be instrumental in supporting our business unit, acting as a key point of contact for internal and external customers across the country. Possessing exceptional communication and organisational skills, your duties and responsibilities will be dynamic including:
- Co-ordination and management of the referral process and Parole Board requests.
- Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team.
- Travel and expenses coordination.
- Health, Safety and Wellbeing representation.
- Monthly reporting, presentations, and training of new staff on office procedures.
- General correspondence.
- IT and cell phone management.
- Maintaining and updating records, systems, registers and files.
- Developing office systems that enhance efficiencies and ensure legal and professional obligations are met.
- Supporting the Manager Psychological Services with Privacy Act and Official Information Act requests.
- A mixture of other general office related functions.
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Based at Christchurch Men's Prison Mātāpuna Special Treatment Unit you will work closely with the Manager Psychological Services to support our group of registered professionals in the provision of their work, office processes and project activities. With a keen eye for detail, you will be instrumental in supporting our business unit, acting as a key point of contact for internal and external customers across the country. Possessing exceptional communication and organisational skills, your duties and responsibilities will be dynamic including: </li> <li> Co-ordination and management of the referral process and Parole Board requests. </li> <li> Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team. </li> <li> Travel and expenses coordination. </li> <li> Health, Safety and Wellbeing representation. </li> <li> Monthly reporting, presentations, and training of new staff on office procedures. </li> <li> General correspondence. </li> <li> IT and cell phone management. </li> <li> Maintaining and updating records, systems, registers and files. </li> <li> Developing office systems that enhance efficiencies and ensure legal and professional obligations are met. </li> <li> Supporting the Manager Psychological Services with Privacy Act and Official Information Act requests. </li> <li> A mixture of other general office related functions. </li> </ul> He kōrero mōu | About you <br> With your natural can-do attitude you will quickly identify, address and resolve the needs of the office. You will demonstrate competency in the MS suite of applications, be meticulous in the recording and maintaining of information and committed to delivering a high level of service to our organisation. <br> If you can communicate well, organise effectively, multi-task to meet deadlines, and you are experienced in using computer software, and navigating a large organisation, then apply now and become part of our team! <p></p> Utu ā-tau | Salary <br> The full salary range is $60,018 - $68,013 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. <p></p> Ko wai mātou | About us <br> Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu. <br> As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy - Hōkai Rangi. <br> We're also bringing in new ways of working to help us deliver Hōkai Rangi, with a range of new roles being formed as part of The Pathway Forward Te Ara Whakamua. <br> It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau. <br> If you share the same passion for our work but feel this opportunity may not be the perfect fit for you, we encourage you to click here. We look forward to discovering more about you and exploring potential opportunities that align with your interests and skills. <p></p> Tono ināianei | Apply Now <br> To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values. <br> It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau. All applications must be submitted through our careers site to ensure transparency. 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And a good understanding of the English language, numeracy, and ICT will be helpful.', 'school' => 'John Academy', 'keywords' => 'Document Control Lifecycle,Document Management,Project Document Control,Quality Assurance,Controlling Quality of Documents', 'location' => 'Online', 'duration' => 'Upto 2 Hours', 'timing' => 'Flexible', 'cost' => null, 'discount' => null, 'eligibility_criteria' => null, 'job_matching_keywords' => null, 'boosted' => '0', 'lang_code' => 'en', 'status' => 'active', 'auto_translated' => '0', 'objectives' => null, 'photo' => null, 'photo_cta' => null, 'video' => null ), 'Profile' => array() ) ) $job = array( 'Job' => array( 'id' => '42840448', 'contact_id' => '3773199', 'recruiter_id' => '74726', 'job_function_id' => null, 'title' => 'Executive officer', 'vacancies' => null, 'job_type_id' => null, 'description' => null, 'pay_status' => 'Free', 'external_job_description' => '<p> About this role <p></p> <ul> <li> Support a busy team of professionals & help keep the office running smoothly! </li> <li> Administration role </li> <li> Full time position based in Christchurch Men's Prison - Mātāpuna Special Treatment Unit </li> </ul> Ngā kawenga | About the role <p></p> <ul> <li> We are looking for a strong team player who can manage office logistics and processes to join our team. Based at Christchurch Men's Prison Mātāpuna Special Treatment Unit you will work closely with the Manager Psychological Services to support our group of registered professionals in the provision of their work, office processes and project activities. With a keen eye for detail, you will be instrumental in supporting our business unit, acting as a key point of contact for internal and external customers across the country. Possessing exceptional communication and organisational skills, your duties and responsibilities will be dynamic including: </li> <li> Co-ordination and management of the referral process and Parole Board requests. </li> <li> Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team. </li> <li> Travel and expenses coordination. </li> <li> Health, Safety and Wellbeing representation. </li> <li> Monthly reporting, presentations, and training of new staff on office procedures. </li> <li> General correspondence. </li> <li> IT and cell phone management. </li> <li> Maintaining and updating records, systems, registers and files. </li> <li> Developing office systems that enhance efficiencies and ensure legal and professional obligations are met. </li> <li> Supporting the Manager Psychological Services with Privacy Act and Official Information Act requests. </li> <li> A mixture of other general office related functions. </li> </ul> He kōrero mōu | About you <br> With your natural can-do attitude you will quickly identify, address and resolve the needs of the office. You will demonstrate competency in the MS suite of applications, be meticulous in the recording and maintaining of information and committed to delivering a high level of service to our organisation. <br> If you can communicate well, organise effectively, multi-task to meet deadlines, and you are experienced in using computer software, and navigating a large organisation, then apply now and become part of our team! <p></p> Utu ā-tau | Salary <br> The full salary range is $60,018 - $68,013 per annum. Appointment and remuneration will reflect skills and experience relevant to the role. <p></p> Ko wai mātou | About us <br> Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu. <br> As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy - Hōkai Rangi. <br> We're also bringing in new ways of working to help us deliver Hōkai Rangi, with a range of new roles being formed as part of The Pathway Forward Te Ara Whakamua. <br> It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau. <br> If you share the same passion for our work but feel this opportunity may not be the perfect fit for you, we encourage you to click here. We look forward to discovering more about you and exploring potential opportunities that align with your interests and skills. <p></p> Tono ināianei | Apply Now <br> To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values. <br> It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau. All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered. <br> Applications will close on 28th April 2024 <br> If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at careers@corrections.govt.nz.', 'course_qualifications' => null, 'global_location_id' => '155', 'gender' => '0', 'baseSalary' => null, 'salary_duration' => 'Monthly', 'job_type' => 'Full time', 'salaryFrom' => null, 'salaryTo' => null, 'currency_id' => null, 'hide_salary' => '0', 'benefits' => null, 'salary_type_id' => null, 'travel_type_id' => null, 'travel_id' => null, 'education_id' => null, 'education_background' => null, 'language_id' => null, 'position_level_id' => null, 'position_type' => null, 'number_of_staffs_mange' => null, 'experiance' => null, 'sales_experience' => null, 'sales_focus' => null, 'sales_cycle_id' => null, 'reporting_to' => null, 'otherAssignments' => null, 'otherConsiderations' => null, 'ideal_candidate' => null, 'company_info' => null, 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Hiring company
New Zealand Government
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