Executive Assistant

An exciting opportunity has arisen for an experienced Executive Assistant to join an entrepreneurial organisation based in Manchester on a permanent basis. This role will suit someone with previous EA experience supporting at a senior level where no job is too big or too small. There is the potential for the successful candidate to show and grow the role over time, alongside the business, and really add value. This is a predominantly office based role. Duties will include:

• Diary and meeting management including organising meetings both internally and externally, setting up video conferencing links, ordering catering, booking meeting rooms etc
• Compiling of meeting materials including agendas and Board packs, taking minutes and following up on actions
• Stakeholder and relationship management including drafting, sending, and tracking invitations and communication as well as updating internal contact database
• Inbox management, including responding when required
• Assisting with projects – including overseeing and ensuring deadlines are being achieved
• Processing expenses
• Creating presentations and reports
• Maintaining internal filing systems
• General administrative support

Person Specification:

• Previous EA experience supporting at a senior level within a fast-paced environment
• Competent utilising Microsoft office packages
• Proactive, able to use initiative and work well under pressure/to tight deadlines
• High level of integrity with the ability to maintain confidentiality and discretion
• Excellent organisational and prioritisation skills
• Professional and friendly demeanour
• Self-motivated but able to work as a team
• High level accuracy and excellent literary and numeracy skills
• Excellent communication skills, both written and verbally
• Flexible approach to ad-hoc tasks and last-minute changes

This is an excellent opportunity to join a collaborative and welcoming environment where you can add real value to a busy individual and the wider team. Salary is up to £40,000 per annum (DOE) plus benefits. Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.