Administration Manager

SUMMARY OF THE ROLE Manage and lead administrative and/or facility employees to assure effective office and facility support. Assures that all services are provided by internal or outsourced personnel. Manage consular and Embassy services as needed. This position will be based in Glenmarie, Malaysia and reports to Vice President, SEAP. Responsibilities

• Consolidating and take lead in administration projects, such as selection & consolidation of panel hotels, airlines, travel agencies and etc. by working with other department & local unit
• Select and negotiate on behalf of Jotun for the best terms & services by working closely with other departments, including purchasing, finance, etc.
• General upkeep and maintenance/facilities of office as well as inventory of office supplies including renovation both major/minor or repair, selection vendors and coordination with building management
• Ensure safety and office access are well controlled that meets environmental, health and security standards by working together with HSE manager and building management.
• Provide direct administrative support including scheduling appointments, meetings, and events and travel booking for employees
• Ensures that visa, consular, and other such public relations tasks are managed efficiently.
• Ensures administrative and/or facilities work is assigned and reviewed within the function
• Monitors expenses and/or budgets and highlights areas of concern to the department head.
• Provide secretarial support for VP office
• Ensure that all projects are implemented within the authorized budget.

WHAT WE ARE LOOKING FOR AND WHAT WE OFFER Qualifications:

• Bachelor’s Degree with minimum 5 years of relevant experience
• Proficient with Microsoft Office
• Must be proficient in verbal and written English.
• Strong communication and influencing skills.
• Ability to travel when required.

Personal Qualities:

• Acts on own initiative, makes things happen and accepts responsibility for the results.
• Makes an impact; convinces and persuades others; promotes plans and ideas successfully.
• Executes plans with commitment and determination; achieves high quality results.
• Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.
• Quickly understands and analyses complex issues and problems; comes up with sound and rational judgments.
• Communicates in a clear, precise, and structured way; speaks with authority and conviction; presents effectively.

We offer:

• We are a fast-growing paint company with proven financial success.
• Career development encompassing on-the-job experiences and Jotun Academy, our in-house development academy.
• Best-in-class paint products that are unparalleled in quality.
• We are a values-driven organization where Loyalty, Care, Respect and Boldness are core to the culture and success of our organization.

POSITION INFORMATION Company: Jotun Paints (Malaysia) Sdn. Bhd. Contract Type: Regular Time Type: Full time CLOSING DATE (dd.mm.yyyy): 04.04.2024 WHO WE ARE Seeing a prominent market in South East Asia (SEAP), Jotun opened its first factory in Thailand in 1968. Rapid economic development in the region led to new companies and factories in countries such as Singapore, Malaysia, Indonesia, Vietnam, Philippines, Myanmar, Cambodia and Australia. Jotun SEAP has been awarded a Korn Ferry Engaged Performance Award for year 2019, in recognition of achieving a best-in-class level of “Enablement”. We are proud to have an incredibly diversified region with more than 2,000 employees that come from different nationality and background, working together in delivering profitable growth. Throughout our history, we have focused in providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Loyalty, Care, Respect and Boldness.Jotun Malaysia and Singapore were established in 1983 and 1971, respectively. With the consolidation of Jotun Malaysia & Singapore in 2016, the organisation has consistently delivered strong growth and profitability to become today one of the main contributors to our business in the South East Asia and Pacific region. The company operates three factories in Shah Alam and Nilai and has a wide network of offices and warehouses across Malaysia and Singapore, providing efficient and timely response to our customers. Our aim is to develop employees through a culture of continuous feedback, learning and growth. Visit our Career Page to know more about life at Jotun. Jotun’s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination. If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this. If you think that this role is what you could be doing next, apply now!

About Us

Jotun is one of the world's leading manufacturers of decorative paints, marine, protective and powder coatings. The Group has 67 companies and 40 production facilities globally, and over 10 000 employees. Jotun products are available in more than 100 countries through own subsidiaries, joint ventures, branch offices, dealers and distributors. The Jotun Group’s sales in 2022 was NOK 27.8 billion. The Jotun Group is organised into four segments and six geographical regions, and has its head office in Sandefjord, Norway. Jotun believes that paints and coatings play a key role in a sustainable future. We strive to act responsibly in everything we do, and protect property with a minimum environmental impact.

Social Sustainability

We embrace responsibility for our employees and the societies where we operate. With a strong corporate culture and sound values, we create a safe, diverse and inclusive workplace where people can grow. In addition, Jotun strives to make a positive impact through community initiatives and collaboration #J-18808-Ljbffr