Admin Executive

Device Registration Administration: -Administer the registration process for calibration devices and equipment. -Maintain accurate records of device registrations, including serial numbers, calibration dates, and associated documentation. -Coordinate with clients to collect necessary information for device registration and ensure completeness and accuracy of data. -Liaise with regulatory authorities or certification bodies as needed to facilitate device registration processes. -Monitor expiration dates of device registrations and proactively initiate renewal processes to maintain compliance. -Assist clients in resolving any issues related to device registration, such as updating information or addressing regulatory inquiries. Office Administration: -Oversee day-to-day office operations, ensuring smooth functioning. -Manage office supplies, equipment, and facilities, ensuring availability and functionality. -Coordinate with vendors for office maintenance and supplies procurement. -Maintain a clean and organized office environment. Documentation Management: -Handle documentation related to calibration services, including certificates, reports, and client files. -Ensure proper filing and organization of documents, both physical and digital. -Implement document control procedures to maintain accuracy and confidentiality. Client Communication: -Serve as a point of contact for client inquiries, providing information about services, pricing, and scheduling. -Coordinate with clients to schedule calibration appointments and manage service requests. -Address client concerns and issues promptly, ensuring customer satisfaction. Scheduling and Coordination: -Schedule calibration appointments based on client requirements and technician availability. -Coordinate with calibration technicians to ensure timely service delivery. -Manage calendars and schedules for the administrative team and coordinate meetings and appointments. Billing and Invoicing: -Generate invoices for calibration services rendered to clients. -Ensure accuracy in billing and follow up on outstanding payments. -Coordinate with the finance department for invoice processing and reconciliation. Quality Assurance: -Support quality assurance efforts by maintaining compliance with relevant standards and regulations. -Assist in maintaining calibration records and documentation required for audits. -Participate in quality improvement initiatives to enhance operational efficiency. Inventory Management: -Monitor inventory levels of calibration equipment and supplies. -Coordinate with procurement to replenish stock as needed. -Conduct periodic inventory audits to ensure accuracy. General Administrative Support: -Provide administrative support to various departments as needed. -Assist in preparing reports, presentations, and other administrative tasks. -Handle incoming and outgoing correspondence, including mail and email. Training and Development: -Stay updated on industry trends, regulations, and best practices related to calibration services. -Participate in training programs to enhance knowledge and skills relevant to the role. -Share knowledge and provide training to new administrative staff members as necessary. Work Schedule: This job has the following work schedule: 5 days / week Office hours Monday - Friday Benefits & Perks This job has the following benefits: Paid sick leave Joining Bonus Parental leave This job is located in Shah Alam, Selangor, Malaysia. Are you interested in this position? If so, apply now and get a response from us fast! Don’t miss out an opportunity to advance your career to the next level.