Personal Assistant to CIO

My client in the mining sector is looking to fill in the below rolePersonal Assistant to CIOStart: ASAPDuration: Initial 3 months with option to extendJob Summary:As the Personal Assistant to the CIO, you will play a crucial role in providing administrative and operational support to ensure the efficient functioning of the CIO's office and his core team. Your responsibilities will include managing the CIO's schedule, coordinating meetings and events, handling correspondence, conducting research, and assisting with various projects to enhance productivity and streamline operations. You will also be responsible for processing invoices and using Excel, Word, and PowerPoint skills to create and manage reports, presentations, and other documents. Ideally, you should have experience working for a global organization.Key Responsibilities:- Manage the CIO's calendar and appointments- Coordinate meetings, meeting rooms, and visitor entry to the office- Coordinate conferences, and local and international travel arrangements, including visa, accommodation, flights, and transfers- Draft correspondence and reports on behalf of the CIO- Conduct research and compile data for presentations- Process invoices and manage financial transactions- Utilize intermediate Excel, Word, and PowerPoint skills to create and manage reports, presentations, and other documents- Maintain confidentiality and handle sensitive information with discretion- Assist in project management and operational tasks as required- General admin activitiesQualifications:- Proven experience as an Executive Personal Assistant or similar role- Excellent organizational and time-management skills- Strong communication and interpersonal abilities- Proficiency in MS Office and other relevant software applications- Ability to work independently, prioritize tasks, and meet deadlines- Discretion and professionalism in handling confidential information- Basic financial knowledge and experience in processing invoicesAdditional SkillsExcel knowledgeOperating in a Global context ensuring when meeting is scheduled time zone difference are taken into accountProactiveFollow-up on issuesAttention to detail