Secretary - Mining & Metals

Responsible for providing Secretarial and Administrative support to the SBU Head and the team to ensure an efficient running of the SBU.To assist Head and colleagues with support through planning and coordination of information to optimize workflow procedures in the SBU.To be the point of reference for all queries, requests or issues and be an integral part of the business unit.Qualification  MatricRelevant DiplomaKnowledge Skills  2 to 5 years proven Secretarial and Administration experience.The following computer skills and knowledge of office software packages are essential.MS Word; PowerPoint; Excel; OutlookKnowledge of  SAP will be an added advantageInternal /Operational Processes Provide secretarial support and general administrative function to the Head and team members, including transactions pipeline administration (SAP based)Receive, direct and relay telephone messages and follow up with team members to ensure that it has been actionedProvide general administration work including typing, reports, presentation slides, scheduling appointments and collating minutesArrange and manage meetings or events and supporting logisticsAssist in minutes takingManage the Head’s diaryMaintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and the SharePointMaking travel arrangements and processing claims for the Head and team members (as required)Facilitate maintenance of office equipmentRequisition of stationeryFacilitate the on boarding of new staff members joining the teamCustomer Focus Stakeholder ManagementProvide professional secretarial supportProvide an efficient customer service to both internal and external customersLearning, Leadership People GrowthManage own development to enhance own competencies