Project Officer - Admin & Finance

Posted date 20th March, 2024



Last date to apply 27th March, 2024



Country Pakistan



Locations Karachi



Category Administration



Type Full Time



Position 1



Experience 2 years





The DOPASI Foundation is a non-profit organization committed to driving meaningful and impactful change in the pursuit of a better life for all. Since its inception in 1993, the Foundation is committed to bring social justice in healthcare services and to enhance the well-being of most marginalized and underprivileged population in Pakistan. Our primary focus lies in elevating the healthcare sector in Pakistan, where we operate as a catalyst for achieving improved health and well-being, reducing inequality, bolstering rural health, managing disasters, conducting research and advocacy and mobilizing global resources to address local needs nationwide. Our aim is to equip the population to withstand the far-reaching impacts that extend beyond health into livelihood, nutrition, climate, education and other aspects that can indirectly aid health development. We align our initiatives with various development goals tailored to strengthen the healthcare system. Job Summary: The DOPASI Foundation is hiring a Project Officer – Admin & Finance in Karachi for a USAID-funded project. The Project Officer - Admin & Finance is responsible for managing administrative and financial tasks to support the smooth operation of the Karachi Office:

• Coordinate daily office activities, managing supplies, equipment, and maintenance.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Assist with HR-related tasks, such as onboarding new employees and maintaining attendance, records and timesheets.
• Organize and schedule meetings, appointments, and events efficiently.
• Plan, coordinate, and execute events, meetings, and conferences.
• Manage logistics for events, including venue selection, rent a car, catering, and audio-visual setup.
• Oversee registration processes and handle participant inquiries.
• Collaborate with vendors, suppliers, and internal teams to ensure successful event delivery.
• Coordinate hotel reservations and accommodations for employees and guests.
• Manage the procurement process for office supplies and equipment.
• Maintain accurate records of all travel-related expenses and reimbursements.
• Maintain accurate financial records, including petty cash, accounts payable, and receivable.
• Process invoices, payments, and expense reports promptly and accurately.
• Reconcile and replenish petty cash regularly and ensure appropriate documentation.
• Assist in budget preparation and monitor office expenditures to ensure financial compliance.
• Generate financial reports and statements, providing regular updates to management.
• Ensure adherence to financial regulations and internal policies.
• Prepare and submit necessary financial documents and coordinate with Dopasi head office.
• Provide other related support as required by work.

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience (typically 2-5 years) in financial management and administrative support, within the development sector preferably with relevant experience in a USAID funded project.
• The candidate should be a resident of Karachi and familiar with the local vendors and facilities.
• Strong knowledge of financial principles, accounting practices, and financial software.
• Proficiency in using accounting software and Microsoft Office suite.
• Strong communication and writing skills in English and Urdu
• Excellent organizational and time management skills.
• Attention to detail and ability to maintain accurate records including organizing filing systems and record keeping.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Problem-solving and analytical abilities.