Executive Secretary & Office Manager

Job Description

• Work closely with the Chairman to be well informed of upcoming commitments, meetings, conferences, personal activities, etc. through an electronic active calendar of appointments.
• Coordinate and manage Chairman/Board Members, staff member’s business travels, flight bookings/accommodations, and visas.
• Prepare confidential correspondence, agendas, and other confidential administrative tasks as assigned.
• Prepare reports, memos, letters, financial documents, presentations, and any other documents.
• Provide a bridge for smooth communication between the Chairman's office and internal departments and act as a liaison between the organization and other external parties as assigned by the Chairman.
• Manage and maintain filing/archiving systems, retrieve corporate documents, records, and reports.
• Attend meetings to compile, transcribe, and distribute minutes of meetings as needed.
• Follow-through on issues/assignments as assigned by the Chairman.
• Handle the Chairman office setup and any maintenance if required.

Job Requirements

• Education: Relevant Bachelor Degree, preferable English major.
• Language: Excellent English Language proficiency.
• Construction & Trading experience is preferable.
• Years of Experience: 7-10 years of experience.
• Answering phones and emails.
• Drafting letters and preparing reports.
• Organising files.
• Coordinating travel arrangements.
• Handling office duties.
• Scheduling meetings and events for Top Management,  business employees and potential visitors,
• Managing calendars.
• Strong leadership and interpersonal skills.
• Professional appearance, courteous manner, and clear.
• Proactive, organized approach to multitasking.
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Exceptional verbal and written communication skills.
• Flexible working hours.
• Cairo Residents is a must (Company location : Nasr City)